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deadlines, all payroll changes connected with the deduction of said union dues must be made by the <br />fifteenth (15) of the preceding month. <br />The Union shall indemnify, defend, and hold the Livermore- Pleasanton Fire Department Joint Powers <br />Authority harmless against any and all claims, demands, suits, proceedings or court orders, or any other <br />liability that may arise out of or by reason of action taken or not taken by the Livermore- Pleasanton Fire <br />Department for the purpose of complying with any of the provisions of this check -off agreement. In <br />addition, the Union shall refund to the Livermore- Pleasanton Fire Department any amounts paid to it in <br />error upon presentation of supporting evidence. <br />2.2 Communication with Employees <br />Any representative of the Union shall give notice to the Fire Chief when contacting Livermore - <br />Pleasanton Fire Department employees during the duty period of the employees, provided that <br />solicitation for membership or other internal employee organization business shall be conducted only <br />during the off -duty hours of all employees concerned. Prearrangement for routine contact may be made <br />by agreement between the Union and the Fire Chief and when made shall continue until revoked. <br />2.3 Bulletin Boards <br />The Livermore- Pleasanton Fire Department shall provide suitable space for bulletin boards in the fire <br />stations. The Union shall be allowed to use such bulletin boards for communications having to do with <br />official Union business, such as time and place of meetings. <br />2.4 Meetings <br />A. The Union President may, with the prior approval of the Fire Chief, or designated representative, <br />be granted the use of Fire Department facilities for meetings of employees in this unit provided <br />that: <br />1. Requests be made in advance. <br />2. Such meetings do not conflict with other Fire Department activities. <br />3. Attendance of on -duty employees at such meetings may occur only after 1700 <br />hours and only when not required to perform assigned work. <br />4. Such meetings shall not involve excessive or unnecessary Station transfers or <br />result in financial responsibility for the Department. <br />B. Regularly Scheduled Monthly Membership Meetings. <br />1. Union meetings may be held in a Fire Station during the first week of each <br />month. <br />2. Union meetings are to start after 1700 hours. <br />3. Union meetings shall not interfere with regularly scheduled duties or <br />emergency response. <br />2 <br />