TRANSP FUND FOR CLEAN AIR - FY 2012/13

Page 2 FY 2012/13 TFCA Agreement Project No 12ALA02 City of Pleasanton Section 4. DOCUMENTATION OF EXPENDITURES As required by BAAQMD, Sponsor hereby agrees that it shall expend all funds received under this Agreement in accordance with all applicable provisions of law and shall return to the Alameda CTC all funds that are not expended in accordance with all applicable provisions of law. Sponsor shall submit a report to the Alameda CTC within three (3) months of the end of each fiscal year which itemizes 1) the expenditure of funds on the Project, 2) progress to date in the implementation of the Project and any other projects funded by TFCA funds. Sponsor shall submit the results of the monitoring of the performance of the Project as specified in Section 5 within two months of project completion. Sponsor shall maintain employee time sheets documenting hourly labor costs incurred in the implementation of the Project or request approval of an alternative method to document staff costs charged to the Project. Sponsor shall, during the term of this agreement and for three (3) years following completion of the Project, allow BAAQMD staff, its authorized representatives, and its independent auditors to conduct performance and financial audits of the Project. During audits, the Sponsor will make available to BAAQMD in a timely manner all records relating to the Sponsor's expenses and performance of the Project. During inspections, the Sponsor will provide, at the request of BAAQMD, access to inspect the Project and related records. Sponsor shall, during the term of this agreement and for five (5) years following completion of the Project, keep all financial and project implementation records necessary to demonstrate compliance with this Agreement. Such records shall be kept in a central location and include documentation that demonstrates significant progress has been made for projects for which extensions to the completion date are requested. Sponsor shall use the Alameda CTC logo and BAAQMD's approved TFCA logo on 1) signs posted at the site of any construction associated with the Project, 2) any vehicles or equipment operated or obtained as part of the Project, and 3) any public information material related to the Project such as websites and printed materials, including transit schedules,brochures, handbooks, maps and other promotional material. Sponsor shall credit the Alameda CTC and BAAQMD as a funding source for the Project in any related articles, news releases or other publicity materials. As detailed in Appendix A, Sponsor shall demonstrate to the Alameda CTC through evidence such as photographs of signs and vehicles and copies of print material, press releases and website postings, that the Alameda CTC's logo and BAAQMD's TFCA logos are used and displayed as required and that the Alameda CTC and BAAQMD have been credited as a funding source. Sponsor shall, to the extent not otherwise prohibited by law, and to the extent required by the California Public Records Act (California Government Code section 6250 et seq.), place in the public domain any software, written document, or other product developed with funds received through this Agreement.