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The employee's earnings must be regularly sufficient after other legal and required deductions are made to cover the amount of the dues checkoff authorized. When an employee is in a non-pay status for an entire pay period, no withholding will be made to cover that pay period from future earnings. In the case of an employee who is in a non-pay status during only part of the pay period, and the salary is not sufficient to cover the full withholding, no deduction shall be made. In this connection, all other legal and required deductions have priority over union dues. In addition, in order to meet certain accounting deadlines, all payroll changes connected with the deduction of said union dues must be made by the fifteenth (15) of the preceding month. The Union and the International Association of Fire Fighters, AFL-CIO-CLC, shall indemnify, defend, and hold the Livermore-Pleasanton Fire Department Joint Powers Authority harmless against any and all claims, demands, suits, proceedings or court orders, or any other liability that may arise out of or by reason of action taken or not taken by the Livermore-Pleasanton Fire Department for the purpose of complying with any of the provisions of this check-off agreement. In addition, the Union shall refund to the Livermore-Pleasanton Fire Department any amounts paid to it in error upon presentation of supporting evidence. The employee's authorization request shall be in the following terms: Date: "You are hereby authorized and requested to deduct from wages due me such amount, which will total the current amount of my union dues as reported to you by the President of Local No. 1974, International Association of Fire Fighters, AFL-CIO-CLC and to make such deductions for each and every succeeding month unless and until I revoke this assignment in writing. You are hereby authorized and you are to pay the total amount deducted each month to Local No. 1974." This assignment is voluntary. Signature 2.2 Communication with Employees Any representative of the International Union shall give notice to the Fire Chief when contacting Livermore-Pleasanton Fire Department employees during the duty period of the employees, provided that solicitation for membership or other internal employee organization business shall be conducted only during the off-duty hours of all employees concerned. Prearrangement for routine contact may be made by agreement between the Union and the Fire Chief and when made shall continue until revoked. 2