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IV. adjustments rio later than 45 days after the budget has been presented to COMMITTEE. In the event the budget is not approved, the OPERATOR shall provide services in accordance with the most recently adopted budget with amendments as approved by COMMITTEE. PARTICIPA~'ING ENTITIES agree to pay for cost increases related to shelter operations as approved in the Annual Operating Budget beyond the control of the OPERATOR, such as utility and labor costs. COMMITTEE shall recommend an alternative proposed budget to PARTICIPATING ENTITIES no later than 90 days after the start of the fiscal year. 3. OPERATOR shall invoice PARTICIPATING ENTITIES for SHELTER services within 60 days following the close of each fiscal quarter commencing July 1. The PARTICIPATING ENTITY shall make payment within 30 days after receipt of invoice. OPERATOR'iS invoice shall be based on the actual quarterly cost incurred as reflected in the OPERATOR'S records. The invoice shall include the total operating costs for the quarter and specify the Participating Entity's share of the cost based on the methodology included in Attachment A. Each invoice shall be accompanied with a quarterly report of Live Animals Handled at SHELTER for the current fiscal year as outlined in Attachment B. Billing for the fourth quarte~ shall include all approved costs not included in previous quarterly billings and information detailing any administrative personnel expenses that exceeded the approved budget. COMMITTEE shall approve any reasonable additional administrative personnel expenses pro~,ided total shelter expenses do not exceed the approved annual operating budget. Costs from one fiscal year shall not be carried over to the next fiscal year. 4. Approval of the budget authorizes the OPERATOR to make expenditures in accordance vUith the budget with the exception of emergency situations and/or mandates as outlined in Sgction V. In the event the OPERATOR anticipates costs will exceed the total annual operating budget, OPERATOR shall notify the COMMITTEE and request approval of the additional costs prior to incurring the costs. Any approved costs will be included as part of an amended or new budget. The COMMITTEE, as soon as reasonably possible, may request the OPERATOR provide information justifying the cost increases. (Any approved costs will be ihcluded as part of an amended or new budget) GENERAL ~ONDITIONS 1. Responslbilities of OPERATOR: a. SHEETER operations, including the handling of animals, shall comply with all policies and procedures established by the County Director of Field Services, as reviewed by COMMITTEE. OPERATOR agrees to maintain a policy and procedure manual. b. OPERATOR shall keep records of animal type, identifying marks, and time and place of pickup. OPERATOR shall also keep appropriate records of animals surrendered at SHELTER. c. OPERATOR shall provide forms for CITIES' use only for live or dead animals brought to SHELTER. CITIES will be responsible for their own internal reporting procedures nqt part of this M.O.U.