TRANSP FUND FOR CLEAN AIR - FY 2001/02

ALAMEDA COUNTY CONGESTION MANAGEMENT AGENCY TRANSPORTATION FUND FOR CLEAN AIR (TFCA) APPENDIX B: TIMELY USE OF FUNDS POLICY The enabling legislation requires project sponsors to encumber and expend funds within two (2) years, unless a time extension has been granted. To ensure a timely use of fiands, the following timelines will be imposed for each program year: 1. Within two (2) months of receipt of funds from the Air District, the CMA will send out fund transfer agreements to each project sponsor. Project sponsors must execute a fund transfer agreement with the CMA within three (3) months of receipt of an agreement from the CMA. The executed fund transfer agreement must contain an expenditure plan for implementation of the project. Project sponsors must initiate implementation of a project within three (3) months of the date of receipt of the executed fund transfer agreement from the CMA, unless an extended · schedule has been approved in advance by the CMA. 4. Funds must be expended within two (2) years from the date of the first receipt of funds by the CMA from the Air District, unless an extension has been approved by the CMA Board. Sponsors must submit requests for reimbursement at least once per fiscal year. Requests must be submitted within sixty (60) days after the end of the fiscal year, defined as the period from July 1 to June 30. 6. Sponsors must submit annual progress reports within the period established by the Air District. 7. Sponsors must submit required post-project monitoring reports within three (3) months after the post-project evaluation period. Any sponsor that does not comply with any of the above requirements within the established time frames will be given written notice from the CMA that they have sixty (60) days in which to comply. Failure to comply within sixty (60) days will result in the reprogramming of the funds allocated to that project, and the project sponsor will not be permitted to apply for new projects until the sponsor has demonstrated to the CMA that steps have been taken to avoid future violations of this policy.