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Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 61 Typically, applicants will prepare and submit their Requests for FEMA PA form during the briefing. Request for FEMA PA The Request for FEMA PA is FEMA's official application form that public and PNP organizations use to apply for disaster assistance. It is a simple, short form with self-contained instructions. "The Request" (FEMA Form 90-49) asks for general information which identifies the applicant, starts the grant process, and opens the Case Management File, which contains general claim information as well as records of meetings, conversations, phone messages and any special issues or concerns that may affect funding. The application includes the City Manager’s signature agreeing to project assurances, a list of projects with estimates, and a resolution granting the City Manager the authority to sign the application. The request must be submitted to the regional administrator within 30 days after designation of the area where the damage occurred. The form may be delivered in person at the Applicants' Briefing, sent by mail, or faxed. Kickoff Meeting The first meeting between the applicant, the State Public Assistance Coordinator (PAC) and State Applicant Liaison is called the kickoff meeting. A kickoff meeting is held with each applicant to assess the applicant's individual needs, discuss disaster-related damage, and set forth a plan of action for repair of the applicant's facilities. The liaison will provide the State specific details on documentation and reporting requirements. Both the PAC and Liaison help in identifying special considerations. Project Formulation and Cost Estimating Project formulation is the process of documenting the damage to a facility, identifying the eligible scope of work, and estimating the costs associated with that scope of work for each of the applicant's projects. Project formulation allows applicants to administratively consolidate multiple work items into single projects in order to expedite approval and funding, and to facilitate project management. A project is a logical method of performing work required as a result of the declared event. More than one damage site may be included in a project. Project information is collected in a form called a Project Worksheet (PW), which is used to document the disaster damage and develop the scope of work for repair. Project Review and Validation The purpose of validation is to confirm the eligibility, compliance, accuracy, and reasonableness of small projects formulated by an applicant, and to ensure that the applicant receives the maximum amount of assistance available under the law. The validation process reviews approximately 20% of the small projects formulated by the applicant. This 20% sampling applies to all small projects, including emergency work, permanent work, and small projects with special considerations. All aspects of the projects are reviewed including the sites, estimating methods, and documentation related to the project.