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deadlines, all payroll changes connected with the deduction of said union dues must be made by the <br /> fifteenth(15) of the preceding month. <br /> The Union shall indemnify, defend, and hold the Livermore-Pleasanton Fire Department Joint Powers <br /> Authority harmless against any and all claims, demands, suits, proceedings or court orders, or any other <br /> liability that may arise out of or by reason of action taken or not taken by the Livermore-Pleasanton Fire <br /> Department for the purpose of complying with any of the provisions of this check-off agreement. In <br /> addition, the Union shall refund to the Livermore-Pleasanton Fire Department any amounts paid to it in <br /> error upon presentation of supporting evidence. <br /> 2.2 Communication with Employees <br /> Any representative of the Union shall give notice to the Fire Chief when contacting Livermore- <br /> Pleasanton Fire Department employees during the duty period of the employees, provided that <br /> solicitation for membership or other internal employee organization business shall be conducted only <br /> during the off-duty hours of all employees concerned. Prearrangement for routine contact may be made <br /> by agreement between the Union and the Fire Chief and when made shall continue until revoked. <br /> 2.3 Bulletin Boards <br /> The Livermore-Pleasanton Fire Department shall provide suitable space for bulletin boards in the fire <br /> stations. The Union shall be allowed to use such bulletin boards for communications having to do with <br /> official Union business, such as time and place of meetings. <br /> 2.4 Meetings <br /> A. The Union President may, with the prior approval of the Fire Chief, or designated representative, <br /> be granted the use of Fire Department facilities for meetings of employees in this unit provided <br /> that: <br /> 1. Requests be made in advance. <br /> 2. Such meetings do not conflict with other Fire Department activities. <br /> 3. Attendance of on-duty employees at such meetings may occur only after 1700 <br /> hours and only when not required to perform assigned work. <br /> 4. Such meetings shall not involve excessive or unnecessary Station transfers or <br /> result in financial responsibility for the Department. <br /> B. Regularly Scheduled Monthly Membership Meetings. <br /> 1. Union meetings may be held in a Fire Station during the first week of each <br /> month. <br /> 2. Union meetings are to start after 1700 hours. <br /> 3. Union meetings shall not interfere with regularly scheduled duties or <br /> emergency response. <br /> 2 <br />