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to January 31 of the following year. Each employee in turn (based on Department seniority) will <br />have an initial choice of vacation. Vacation selections can be for as many shifts/hours as the <br />employee desires, not to exceed the total number of vacation leave hours the employee will have <br />accrued by the date of the requested vacation, provided the vacation shifts/hours are taken <br />consecutively. Once the most senior employee makes an initial vacation selection, the next most <br />senior employee will make an initial selection of vacation shifts/hours. This process shall continue <br />until all employees have an opportunity to make an initial selection of vacation. After all <br />employees make their initial selections, second choice vacation selections will occur. Second <br />choice vacation selections will be done in the same manner as the first choice selections. After the <br />second choice vacation selections are completed, the third choice selections can begin and so on <br />until no one wishes to choose any more vacation time. <br />B. For the annual scheduling done in January no more than seven (7) persons of any rank are allowed <br />to be off on vacation leave at any given time. Vacation requests by an eighth (8th) or additional <br />person requires the requesting person to provide the name of the coverage person. <br />C. Employees may take vacation on Thanksgiving, Christmas Eve and Christmas Day after all shifts <br />have been filled and they provide the name of the coverage person. <br />D. Fire suppression employees assigned to 24-hour shifts schedules must use vacation leave in <br />increments of either twenty-four (24) or twelve (12) hours. When used in twelve (12) hour <br />increments, vacations must be taken from either 0800 to 2000 hours or 2000 to 0800 hours. <br />Employees may take less than twenty-four (24) or twelve (12) hours provided they find their own <br />coverage. However, the Fire Chief may approve vacation requests in less than twelve (12) hour <br />increments to accommodate employee enrollment in college or university courses. The courses or <br />classes attended must be appropriate to employee development. The decision of the Fire Chief <br />shall be final. <br />E. If two (2) or more employees from the same employing agency have the same employment date, <br />seniority will be determined by placement on the employment list. If two (2) or more employees <br />from different hiring agencies have the same employment date, seniority will be determined by <br />drawing from a hat. <br />F. Fire Prevention Personnel will utilize a vacation scheduling program consistent with the process <br />used for suppression personnel. <br />G. Authorized emergency vacation may be allowed due to special circumstances and temporary <br />assignments will be made to accommodate such a need. <br />H. Employees may cancel previously scheduled vacation at any time by notifying the Department at <br />least twenty-four (24) hours prior to the start of the shift. However, the on -duty chief officer must <br />also be notified whenever vacation is cancelled less than six (6) days prior to the shift. Employees <br />are allowed a maximum of six (6) vacation cancellations per calendar year with less than six (6) <br />days' advance notice. <br />17 <br />