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A. Leave Donations Effective the first full pay period in July of each year, active bargaining unit employee may voluntarily elect to contribute to the Union Leave Bank by reducing their individual vacation accrual by six (6) hours for 56 hour personnel and either four (4) hours of vacation accrual or compensatory time for 40 hour personnel. The contribution will be credited to the Union Leave Bank. If, at the end of any fiscal year, the Union Leave Bank has a balance of more than 1500 hours, the contribution of hours described above will not occur for that fiscal year. Employees hired during the year will have no deduction until the following fiscal year's leave bank transfer. Employees separating employment during the year will receive no credit for or return of hours contributed to the Union Leave Bank. B. Usage of the Union Leave Bank Union Leave Bank may be utilized by bargaining unit employees for scheduled work absences when all of the following conditions are met: 1. The absence is for a union authorized event or purpose. 2. A Union official has provided prior written approval for the use of the Union Leave Bank to cover the absence. 3. The Union Leave Bank has sufficient hours to reimburse the City at the applicable regular and overtime rates to provide coverage for the absence. 4. The absence is approved in writing by shift Battalion Chief. The Battalion Chief shall secure a replacement to cover the shifts resulting from an approved Union Leave absence in accordance with the current practice for obtaining shift replacements. However, nothing in this section shall supersede the Fire Chief's duty to maintain management control over the Department to ensure adequate staffing for daily operations and emergency situations. C. Payment for Union Leave When bargaining unit employees receive the appropriate approval to be absent from their scheduled shift(s) for a union authorized event or purpose, payment to the employee(s) covering the open shifts(s) shall be made at the employee's applicable regular or overtime rate on an hour - for -hour basis from the Union Leave Bank. Employees absent from work on union leave shall receive pay for their regularly scheduled shift as paid union leave. Employees covering open shifts for employees absent on union leave and employees absent on union leave shall code their time cards accordingly. D. Indemnification 22