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Union at the new employee orientation meeting with at least five (5) days advance notice and the Fire Chief has agreed that the employees' participation will not create an unreasonable burden on operations. 4. The above provisions shall in no way impact or delay the hire of any employee. B. Information Requirements 1. The City will provide the Union with a digital file via email to the Union President and Vice President containing the following information for each employee in the Fire Employees Unit to the extent the Department has the information on file: • Name • Job title • Work location • Personal telephone number (may be home or cellular as provided by the employee) • Home address • Personal email addresses on file with the Department (new hires only) 2. The above information will be provided to the Union as follows: ■ For new hires, within 30 days of hire or by the first pay period of the month following hire. • For all bargaining unit employees everyone hundred twenty (120) calendar days. C. Fire Station Visits Any Union representative shall give notice to the Fire Chief when visiting employees at their assigned fire stations during the employee's duty period, provided that solicitation for membership or other internal employee organization business shall be conducted only during the off-duty hours of all employees concerned. The Fire Chief and the Union may enter into a standing agreement for routine contact between Union representatives and on -duty employees and such agreement shall continue until revoked. 2.3 Bulletin Boards The Department shall provide suitable space for bulletin boards in the fire stations. The Union shall be allowed to use such bulletin boards for communications having to do with official Union business. 2.4 Use of Department Facilities for Meetings A. The Union President may, with the prior approval of the Fire Chief or designated representative, be granted the use of Department facilities and/or communications equipment for meetings of employees in this unit provided that: 1. Requests are made in advance. 3