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B - 3 City of Pleasanton Operating Budget • FY 2023/24 - FY 2024/25 APPENDIX B In FY 2023/24 the City is transitioning from a 2-year work plan to a 5-year strategic planning process to identify longer-term goals and priorities to guide City decision-making. The Strategic Plan will create a vision for the future and provide a foundation for the design and implementation of projects and programs. Strategic plan elements will include a clear mission, vision, and values, as well as goals, strategies, and a plan of action for implementation. Once the Strategic Plan has been adopted by the City Council, a new set of goals will be used to guide future budget development. In the interim, the City Council approved eleven priorities for the FY 2023/24 Work Plan. Budgeting begins in December when a preliminary base budget is generated by the Finance Department to gauge the City’s financial status for the upcoming fiscal year. In January, a budget kick-off meeting is held for the departments. The Finance Department prepares a budget packet with instructions for the current budget process to ensure the budget is prepared in a manner consistent with current policies and guidelines. The budget packet includes all instructions and schedules. Between December and February, staff prepares and conducts community engagement to seek input from the public and to provide the City Council with additional community input in advance of budget adoption. In addition to scheduled City Council meetings and budget workshops, the public may participate in surveys, community meetings, and in-person information-gathering events. Between January and March, departments enter, review and adjust budgets as needed to ensure the proposed two-year budget meets all of the defined guidelines. Departments are responsible for entering departmental revenues, budgets for supplies and services and preparing personnel requests and reallocations, required to both achieve the assigned strategic initiatives and maintain quality service levels for the community. The Finance Department is responsible for preparing non-departmental revenue, internal service, debt service, transfer and personnel related budgets. Budget reports are prepared for review by the Director of Finance and the City Manager. Once all of the reviews are completed, and all revisions have been incorporated, the Finance Department prepares the Operating Budget and Capital Budget for presentation and review at a Budget Workshop, held at the first or second City Council meeting in May to gather input from the City Council and the community. The proposed budget is used to create a ten-year General Fund Fiscal Model. The Finance Department incorporates changes from the Workshop into the draft budget and the final Operating Budget and Capital Budget are presented to the City Council at a June meeting for formal adoption. Budget Calendar