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Page 1 of 6 Item #19 CITY COUNCIL AGENDA REPORT December 19, 2023 Public Works - Operations Division TITLE: CONTINUED FROM DECEMBER 5, 2023 - RECEIVE AN UPDATE ON THE DEVELOPMENT OF A WATER SYSTEM MANAGEMENT PLAN SUMMARY To ensure the effective management of its water system, the City is preparing a Water System Management Plan (WSMP). Development of this plan includes a comprehensive review of the various elements of the water enterprise, including administration, planning, operations and maintenance, capital improvements, resources, and financing. The initial WSMP deliverable includes a program assessment against industry benchmarks that helped to identify higher priority areas of focus, and an appraisal level determination of capital improvement needs for the water system equipment and facilities. An initial draft water enterprise 10-year Capital Improvement Plan (CIP) is included in the development of this plan and has been formulated to guide and plan for investment and replacement needs to ensure a high-performing and sustainable water delivery system for the City. RECOMMENDATION Receive an update on the development of a Water System Management Plan. BACKGROUND The City distributes approximately 14,000 acre-feet of safe, reliable drinking water per year to over 22,000 customers. The City has two sources of water supply: treated surface water and groundwater purchased from Zone 7 Water Agency (Zone 7), and groundwater from City- owned and operated wells with a total pumping allotment of 3,500 acre-feet per year. The City’s distribution system consists of 20 storage tanks, 14 pump stations, and over 300 miles of mostly underground piping. The annual operating budget for the water system program is approximately $29 million (CIP expenditures not included). The City’s water system program requires management of various elements, including administration, planning, operations and maintenance, capital improvements, resources, and financing. In April 2022, Council approved an agreement with Carollo Engineers to prepare the Water System Management Plan. Evaluation of the water enterprise business practices and capital planning is required to avoid major disruptions and maintain expected service levels. Based on this, the City has initiated a Water System Management Plan (WSMP) that is envisioned to be a comprehensive compilation of the standards and practices to be applied within a high- performing water enterprise. The WSMP is to be a dynamic document, reviewed every three years to evaluate its effectiveness and comprehensively updated every six years to ensure that activities and projects are being implemented in a timely fashion. DISCUSSION Initial development of the WSMP is occurring in three phases; this report covers work completed to date, including Phase 1 and the CIP part of Phase 2. Page 234 of 270