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5 <br />1. The City will provide the Union with a digital file via email to the Union President and <br />Vice President containing the following information for each employee in the Battalion <br />Chief’s Unit to the extent the Department has the information on file: <br />• Name <br />• Job title <br />• Work location <br />• Personal telephone number (may be home or cellular as provided by the employee) <br />• Home address <br />• Personal email addresses on file with the Department (new hires only) <br />2. The above information will be provided to the Union as follows: <br />• For new hires, within 30 days of hire or by the first pay period of the month <br />following hire. <br />• For all bargaining unit employees every one hundred twenty (120) calendar days. <br />C. Facilities Visits <br />Any Union representative shall give notice to the Fire Chief when visiting employees at <br />their assigned fire stations and fire administration during the employee’s duty period, <br />provided that solicitation for membership or other internal employee organization business <br />shall be conducted only during the off-duty hours of all employees concerned. The Fire <br />Chief and the Union may enter into a standing agreement for routine contact between Union <br />representatives and on-duty employees and such agreement shall continue until revoked. <br />2.3 Bulletin Boards <br />The Department shall provide suitable space for bulletin boards in the fire stations. The Union shall <br />be allowed to use such bulletin boards for communications having to do with official Union business. <br />2.4 Use of Department Facilities for Meetings <br />A. The Union President may, with the prior approval of the Fire Chief or designated <br />representative, be granted the use of Department facilities and/or communications <br />equipment for meetings of employees in this unit provided that: <br />1. Requests are made in advance. <br />2. Such meetings do not conflict with other Department activities. <br />3. Attendance of on-duty employees at such meetings may occur only after 1700 <br />hours, unless other arrangements have been authorized in advance by the Fire <br />Chief and only when it does not prevent the performance of required work. <br />4. Such meetings do not involve excessive or unnecessary station transfers or <br />result in financial responsibility for the Department.