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Page 1 of 7 <br />Item #13 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />February 20, 2024 <br />City Manager <br /> <br />TITLE: REVIEW AND PROVIDE DIRECTION ON THE COUNCIL AD-HOC <br />SUBCOMMITTEE RECOMMENDATIONS REGARDING THE REORGANIZATION <br />OF THE CIVIC ARTS, HUMAN SERVICES, LIBRARY, AND PARKS AND <br />RECREATION COMMISSIONS <br /> <br />SUMMARY <br />Evaluation of the City’s Commission and Committee structure is included in the FY 2023/24 - <br />FY 2027/28 ONE Pleasanton Strategic Plan goal of Optimizing Our Organization as part of a <br />strategy to evaluate and enhance community engagement opportunities. The City currently <br />has seven commissions and three committees, with Council-appointed representatives on <br />each. To better align with the City’s organizational structure, streamline opportunities for <br />community input and engagement, and increase efficiency for the commission and committee <br />members as well as supporting staff members, in February 2023 the City Council voted to <br />create an ad-hoc subcommittee (Arkin, Balch) to discuss commission and committee <br />restructure and bring recommendations forward for consideration. <br /> <br />The City Council reviewed an initial set of recommendations from the Council ad-hoc <br />subcommittee on October 17, 2023, and voted to refer the reorganization of the Civic Arts, <br />Human Services, Library, and Parks and Recreation Commissions back to the ad-hoc <br />subcommittee for further review. The ad-hoc subcommittee has recommended two options for <br />City Council discussion. <br /> <br />RECOMMENDATION <br />Review and provide direction on the Council ad-hoc subcommittee recommendations <br />regarding the reorganization of the Civic Arts, Human Services, Library, and Parks and <br />Recreation Commissions. <br /> <br />BACKGROUND <br />Current Structure <br />Commissions are codified in the City' s municipal code and provide policy input on a broad <br />range of topics within a specific area of expertise and focus. The number of members on each <br />commission varies, as does the frequency of meetings. Below are the current compositions, <br />roles and meeting frequencies of the Civic Arts, Human Services, Library and Parks and <br />Recreation Commissions: <br /> <br />Civic Arts Commission <br />• Members: 9 (7 Regular, 1 Youth, and 1 Alternate) <br />• Liaison Department: Library and Recreation <br />• Role: Promote the acquisition, construction and installment of works of public art in <br />Pleasanton. Make recommendations to the City Council regarding the City Civic Arts <br />Page 202 of 228