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Page 1 of 9 Item #11 CITY COUNCIL AGENDA REPORT March 19, 2024 Public Works - Engineering Division TITLE: CONTINUED FROM MARCH 5, 2024 - REVIEW OF PAVEMENT MANAGEMENT REPORT COMPLETED BY AMS CONSULTING FOR THE BI-ANNUAL EVALUATION/RECLASSIFICATION OF STREET SURFACES PROJECT, CIP NO. 21521 SUMMARY The City maintains a Pavement Management Program (PMP) which is updated every two years as mandated by the Metropolitan Transportation Commission (MTC) to be eligible for local and grant funding to actively manage the City's $306-million-dollar street pavement asset. The City received a grant from MTC to update the 2023 PMP, and the results are presented in the 2023/24 Pavement Management Report (see Attachment 1). The City’s street network pavement is the largest capital asset the City owns and is considered to be in “good to excellent” condition. The 2023 PMP report lowered the road network’s average by two points to a Pavement Condition Index (PCI) of 77 and increased the backlog of work from the 2021 PMP report’s by $10 million, from $22 million to $32 million, which is an unexpected decrease in the street network’s health. The PMP report identifies that the current average expenditure of approximately $4 million, plus $750,000 in concrete costs, will result in a continued decrease in pavement conditions over time. Increased construction costs, constrained funding, changes in regulations, and implementation of pedestrian improvements within the road network are having significant impacts on keeping up with the recommended maintenance. The continued decline of the streets’ PCI rating will eventually lead to an exponential increase in the overall long-term cost of maintaining the street network. RECOMMENDATION Review the Pavement Management Report completed by AMS Consulting for the bi-annual evaluation/reclassification of Street Surfaces Project, CIP No. 21521 BACKGROUND Pavement Management Program/System In 1982, MTC completed a study of local road and street maintenance needs and revenue shortfalls in the San Francisco Bay Area. MTC developed the computer-based pavement asset management system (also known as “Street Saver”) to help Bay Area cities and counties better maintain their local streets and roads; the City began utilizing Street Saver in the late 1980s. The MTC requires all local agencies to have a pavement management program certified by the MTC every two years to qualify for regional funding. The program addresses the pavement only and does not include curb and gutter, sidewalks, curb ramps, or bridges. The PMP must inventory all public roads within the jurisdiction limits, assess each road segment's pavement condition, identify pavement segments that need maintenance, and determine the budget needs for the recommended maintenance. The road assessments are Page 160 of 228