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17 <br />Grant Recipients <br />HHSG Funding Contracts <br /> <br />If your agency is awarded an HHSG grant, City staff will coordinate with the agency to <br />execute an HHSG Funding Contract via DocuSign. A template of the HHSG contract can <br />be provided upon request. <br /> <br />City Insurance Requirements <br /> <br />The HHSG funding contract includes specific insurance requirements that each <br />subrecipient agency must maintain throughout the fiscal year. The City Attorney will <br />not sign the contracts unless acceptable proof of insurance is provided. <br /> <br />Environmental Review Requirements <br /> <br />During the contract period, City staff will contact agencies funded with federal funds <br />(i.e. CDBG and/or HOME funds) for specific project information to complete the <br />required Environmental Review Record (ERR). The ERR must be completed by City staff <br />before any federal funds can be disbursed. Funded agencies are requested to comply <br />promptly with any requests for information. <br /> <br />HHSG Payments and Invoices <br /> <br />Once both parties have executed the HHSG funding contract, the funded agency may <br />proceed to encumber costs related to the HHSG funding, pursuant to the provisions in <br />the contract and related HHSG program requirements. Agencies may not encumber <br />costs or submit invoices before the start of the fiscal year (i.e., July 1st). <br /> <br />HHSG funds are issued on a reimbursement basis, and evidence that the agency has <br />incurred the related expenses must be provided as backup documentation with each <br />invoice. <br /> <br />Invoices are submitted through ZoomGrants. The ZoomGrants invoice cover sheet <br />should be accompanied by an appropriate backup document that provides evidence of <br />the expenditures for which reimbursement is requested. Agencies should contact City <br />staff for specific directions regarding required backup documentation. <br />Page 29 of 43