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Page 1 of 2 <br />Item #19 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />March 18, 2025 <br />City Manager <br /> <br />TITLE: PROVIDE DIRECTION ON FUNDING OF THE 2025 COMMITTEE AND <br />COMMISSION RECOGNITION EVENT <br /> <br />SUMMARY <br />The City hosts an annual event to recognize City commissioners and committee members. <br />This year, in light of the City's current fiscal challenges, the City Council requested a <br />discussion to reconsider funding this annual event to reduce costs toward achieving a <br />balanced budget. <br /> <br />RECOMMENDATION <br />Provide direction on funding of the 2025 Committee and Commission Recognition event. <br /> <br />BACKGROUND <br />At the March 4, 2025, City Council meeting, Councilmember Testa introduced a request under <br />the Matters Initiated portion of the meeting agenda to reconsider funding for the upcoming <br />Committee and Commission recognition event, currently scheduled for April 17, 2025, in light <br />of the City's current fiscal challenges. By majority consensus, the City Council agreed to <br />consider the item at a future City Council meeting. <br /> <br />DISCUSSION <br />For many years, the City has hosted an annual event to recognize City commissioners' and <br />committee members' service to the City. This event has historically consisted of a dinner and <br />presentations, with associated costs consisting of venue rental, audiovisual production, <br />catering, postage, and additional materials and supplies. The original budget for the 2025 <br />Committee and Commission Recognition event was $39,500. <br /> <br />In consideration of the City's current fiscal challenges, staff had already reduced the total <br />celebration budget for 2025 to $11,500 and planned a smaller event at a City-owned facility— <br />Callippe Preserve Golf Course—with a more limited invitation list to contain expenses. <br /> <br />As an alternative to this event and to reduce costs even further, the City could host a pre- <br />meeting reception before the April 15 City Council meeting at a total estimated cost of <br />approximately $500. All committee and commission members would be invited to attend the <br />reception to join the City Council in acknowledging their work over the past year and <br />recognizing outgoing commission and committee members. <br /> <br />EQUITY AND SUSTAINABILITY <br />Reducing costs for non-essential City events supports the City's efforts toward fiscal <br />sustainability. <br /> <br />Page 347 of 348