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Page 1 of 3 <br />Item #7 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />February 18, 2025 <br />Public Works - Operations Division <br /> <br />TITLE: APPROVE AN AMENDMENT WITH VISTA UNIVERSAL, INC. FOR AN <br />INCREASE OF $300,000 FOR STREET LIGHT MAINTENANCE FOR FISCAL <br />YEAR 2024/2025, BRINGING THE TOTAL CONTRACT CAPACITY FOR FISCAL <br />YEAR 2024/2025 TO $600,000 AND THE TOTAL CUMULATIVE COMPENSATION <br />AMOUNT TO $1,200,000 <br /> <br />SUMMARY <br />In 2023, Vista Universal, Inc. was selected as the most responsive bidder through a Request <br />for Proposal (RFP) process for the maintenance of the City’s streetlights, pathway, and parking <br />lot lights. The term of the current three-year agreement with Vista Universal, Inc. is September <br />1, 2023, to June 30, 2026, with an option to extend the agreement for two additional one-year <br />terms with allowable cost increases based on the Local Consumer Price Index (CPI). <br /> <br />The proposed increase will add funds to the Operation Repair and Replacement (R&R-519) <br />program for the replacement of copper wire and equipment, replacement of poles due to <br />unexpected theft and traffic-related incidents, and add funds from the Hacienda Business Park <br />Owners Association Special Maintenance District program account for Hacienda's upcoming <br />pole replacement projects. <br /> <br />RECOMMENDATION <br />Approve and authorize the City Manager to enter an amendment with Vista Universal Inc. for <br />an increase of $300,000 for Fiscal Year 2024/25, for a total contract capacity for Fiscal Year <br />2024/25 of $600,000, and an increase in total cumulative compensation to $1,200,000. <br /> <br />BACKGROUND <br />The City maintains more than 8,100 streetlights, pathways, and parking lot lights. The <br />maintenance of the streetlights, pathways, and parking lot lights includes night checks of <br />arterial roadways, replacement of photocells or fixtures, ultrasonic pole testing, pole painting, <br />and emergency response to pole knockdowns. In August 2023, the City entered into an <br />agreement with Vista Universal, Inc. for $300,000 annually, with a total not-to-exceed contract <br />amount of $900,000 for these services. <br /> <br />DISCUSSION <br />The proposed first amendment to the agreement with Vista Universal brings the total contract <br />capacity for this fiscal year to $600,000 and the total cumulative compensation amount to <br />$1,200,000. Specifically, the additional funding is focused on three key areas: <br /> <br />Copper Wire Theft Mitigation ($50,000) <br />In 2024, the City experienced multiple incidents of copper wire theft at community parks, where <br />Page 195 of 749