RES 2025015 - Laserfiche WebLink

April 1, 2025 44 City of Pleasanton/GreenWaste Recovery, LLC The granting of any change in scope shall be contingent upon the City’s written approval and establishment of a new 1693 per-Ton Tipping Fees, if appropriate. The City Council shall approve the per-Ton Tipping Fees adjustment, in good 1694 faith, so that the change in scope and the corresponding per-Ton Tipping Fees become effective on the same date. 1695 ARTICLE 9 1696 RECORD KEEPING AND REPORTING 1697 9.1 General Record Keeping Provisions 1698 Contractor shall maintain, in its principal office, such accounting, statistical, and other records required to conduct 1699 its operations, to support requests it may make to the City, to respond to requests from the City, and as shall be 1700 necessary to develop the financial statements and other reports required by this Agreement. Adequate record 1701 security shall be maintained to preserve records from events that can be reasonably anticipated such as a fire, theft, 1702 and earthquake. Electronically maintained data/records shall be protected and a second copy of data/records shall 1703 be saved to a protected source, such as a combination of off-site and cloud-based backup with the ability to restore 1704 complete functionality within twenty-four (24) hours, or a hot fail-over database configuration. 1705 Contractor and/or its Affiliates shall account for revenues received and expenses incurred as a result of this 1706 Agreement separately from the accounting for other operations performed by Contractor or its Affiliates. 1707 9.2 Review and Inspection 1708 Any record or report that is specifically required by this Agreement shall not be considered proprietary, confidential, 1709 or trade secret. Contractor agrees to provide or make available its non -confidential, non-privileged, required, 1710 relevant records of Contractor and its Affiliates conducting Services, as it pertains to this Agreement, to the City and 1711 the City’s official representatives for review during normal business hours. During the Term of this Agreement, and 1712 no more than once annually, the City, its auditors, and other agents, shall have the right, during normal business 1713 hours, to request inspections of the records related to the Services of Contractor and to receive copies of any 1714 documents relevant to this Agreement. In the event the custodian of such records and systems is not on the premises 1715 at the time of inspection, Contractor shall not be in breach of this Agreement, the City shall then give written notice 1716 to Contractor requesting access to the records, and Contractor shall make arrangements to allow for inspection 1717 within three (3) Business Days of such notice. The City’s right to inspection of records under this paragraph shall 1718 continue for five (5) years after the expiration or early termination of this Agreement. However, after expiration or 1719 early termination of this Agreement, the City shall provide Contractor with a written request to inspect records and 1720 Contractor shall make records available for inspection within two (2) weeks of such request. 1721 9.3 Retention of Records 1722 Unless otherwise herein required, Contractor shall retain all records and data required by this Agreement for five (5) 1723 years after the expiration or early termination of this Agreement. 1724 9.4 Other Information Requirements 1725 Contractor agrees to conduct data collection and other reporting activities as needed to comply with Federal, State, 1726 Alameda County, and local laws and regulations, and the requirements of this Agreement. To the extent such 1727 requirements are set out in this and other Articles of this Agreement, they shall not be considered limiting or 1728 necessarily complete. 1729