RES 2025015 - Laserfiche WebLink

City of Pleasanton/____________ DRAFT A-1 Processing Agreement, Exhibit A EXHIBIT A: REPORTING REQUIREMENTS 1. General Contractor shall prepare and submit monthly, quarterly, and annual reports to the City as provided below. Contractor may propose report formats that are responsive to the objectives and audiences for each report. With written direction from the City, the reports to be maintained and provided by Contractor may be adjusted in number, format, or frequency. Contractor agrees to email all reports to the City (or submit reports in another digital format in the event email communications are unsuccessful). At the City’s request, Contractor shall use standardized reporting forms provided by the City or an electronic reporting system specified by the City. Each report shall include a certification statement by the responsible Contractor official that, under penalty of perjury, the report being submitted is true and correct to the best knowledge of the responsible official after their reasonable inquiry. Records shall be maintained in forms and by methods that facilitate flexible use of data contained in them to structure reports, as needed. Reports are intended to compile recorded data into useful forms of information that can be used to, among other things: • Evaluate the financial efficacy of operations. • Evaluate past and expected progress towards achieving the City’s Diversion goals and objectives. • Provide concise and comprehensive program information and metrics. • Determine needs for adjustments to programs. • Allocate Processing costs and revenues. • Provide information that is needed by the City for the purpose of fulfilling its State reporting requirements pursuant to AB 939, SB 1016, AB 314, AB 1826, and SB 1383. All reports shall be emailed or submitted to: City of Pleasanton wasteandrecycling@cityofpleasantonca.gov 2. MONTHLY TONNAGE REPORTS Contractor shall submit the monthly reports within fifteen (15) Days after the end of the reporting month. The monthly tonnage reports shall be presented by Contractor to show the following information for each month. In addition, each monthly report shall show the monthly data for the past twelve (12) months and the total for the prior twelve (12) months. • Tonnage of Acceptable Materials Processed at Approved Processing Facility • Tonnage of Acceptable Materials Diverted • Tonnage of Residue Disposed and Residue Level 3. ANNUAL REPORT CONTENT Contractor shall submit the annual reports no later than March 15 for the Rate Year ending the last day of February. The annual report shall include all the monthly report information plus a report describing