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Page 1 of 4 Item #8 CITY COUNCIL AGENDA REPORT April 15, 2025 Public Works - Utilities Division TITLE: ADOPT A RESOLUTION TO APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR POST-COLLECTION OF RECYCLABLE MATERIALS PROCESSING AND DIVERSION SERVICES BETWEEN THE CITY OF PLEASANTON AND GREENWASTE RECOVERY, LLC SUMMARY The City of Pleasanton distributed a Request for Proposals (RFP) on September 16, 2024, as part of a competitive procurement process to secure a recyclables materials processing and diversion services provider. The City’s goal for the RFP was to obtain cost-effective recycling processing services at environmentally-compliant facilities. After evaluating proposals from three qualified vendors, City staff and the City Council Waste and Recycling Subcommittee found GreenWaste Recovery, LLC. (GreenWaste) to be the most qualified option. GreenWaste’s proposal offers the lowest tipping fee, a high diversion rate, strong compliance with the statewide recycling policy, and a flexible material acceptance approach, ensuring long-term sustainability and financial stability for the City’s recycling program. RECOMMENDATION Staff and the Waste and Recycling Subcommittee recommend the City Council adopt a resolution to approve and authorize the execution of an Agreement for Recyclables Materials Processing and Diversion Services between the City of Pleasanton and GreenWaste Recovery, LLC., subject to final review and incorporation of non-substantive clerical and administrative corrections. The agreement is fully negotiated and provided with this report (see Attachment 1). BACKGROUND The City has an exclusive agreement with Pleasanton Garbage Service, Inc. (PGS) for the collection and transport of Solid Waste, Recyclable Materials, and Organic Materials Services (Agreement). This Agreement became effective July 1, 2018, and expires on June 30, 2029. On June 23, 2017, at the City’s request, PGS submitted a proposal for a new Agreement. During negotiations, both parties acknowledged the necessity of a public bidding process to secure post-collection processing services for organic and recyclable materials. This was due to PGS’s inability to obtain favorable pricing for organics processing and the high cost of processing recyclables at the PGS transfer station, which operates at a lower volume and incurs relatively high per-ton operational costs. In 2018, the City and PGS finalized the Agreement, which established that PGS would not be responsible for processing organic and recyclable materials but would be required to transport those materials to a facility designated by the City. Section 5.13.11 of the Agreement, titled “Alternative Facility Designation by City,” grants the City authority to direct PGS to deliver organics and recyclable materials to a designated facility. Page 66 of 223