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Page 3 of 3 <br />responsible for the maintenance of 29 signals (approximately $3,300 per month for ongoing <br />regular maintenance, plus additional variable costs related to preventative maintenance and <br />emergency repairs for the 29 signals), and Caltrans is responsible for half of the cost for <br />intersection signals at freeway ramps (approximately $700 per month in ongoing regular <br />maintenance costs, plus additional variable costs related to preventative maintenance and <br />emergency repairs). <br /> <br />The Traffic Signal Repair and Replacement fund is used to replace larger components (traffic <br />signal cabinets, service cabinets, traffic signal cameras, etc.) that have reached the end of <br />their useful life. The Traffic Signal Repair and Replacement budget is $450,000 per year <br />(comprised of $100,000 in 52030410-430107 for labor costs and $350,000 in 52030410- <br />440104 for equipment costs). <br /> <br />The costs for pole knockdowns are typically recovered from the party that caused the damage, <br />and in the event no recoverable party is identified, the Traffic Engineering operating budget is <br />used to pay for the repair. The annual not-to-exceed amount of $1,000,000 is in place to <br />ensure that sufficient capacity in the contract is available to address any emergency needs. In <br />addition, the signal maintenance services agreement is also utilized to assist in the City's <br />resurfacing contracts (roadway resurfacing removes and replaces the traffic signal detection <br />loops and a signal contractor is required for the repair and replacement of the signal detection <br />system). As noted, $725,000 is budgeted annually in the Traffic Engineering and replacement <br />plan budgets for these costs; if there are costs in excess of this amount due to pole <br />knockdowns (which has happened extremely rarely), or from additional work from a Capital <br />Improvement Project, it will be reflected as mid-year or midterm budget adjustments or through <br />a CIP report to the City Council. <br /> <br />Prepared by: Submitted by: Approved by: <br /> <br />Cedric Novenario, Senior <br />Transportation Engineer <br />Ellen Clark, Director of Community <br />Development <br /> <br />Gerry Beaudin, City <br />Manager <br /> <br />Attachments: <br />1. Summary of Proposals <br />2. Maintenance Services Agreement <br /> <br />Page 84 of 682