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Page 1 of 2 <br />Item #10 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />June 3, 2025 <br />Library and Recreation <br /> <br />TITLE: APPROVE THE THIRD AMENDMENT TO THE AGREEMENT WITH BLACK TIE <br />TRANSPORTATION FOR TRANSPORTATION SERVICES FOR THE LIBRARY <br />AND RECREATION DEPARTMENT TO EXTEND THE CONTRACT FOR ONE <br />YEAR WITH THE OPTION TO EXTEND FOR ONE MORE ONE-YEAR TERM FOR <br />A FIVE-YEAR TOTAL NOT TO EXCEED $127,397 <br /> <br />SUMMARY <br />The City and Black Tie Transportation (BTT) entered into an agreement on April 1, 2022, to <br />provide transportation for recreational programs, including Senior trips, youth summer camp <br />trips, and trips for adults with developmental disabilities (RADD). The original agreement <br />allowed up to four one-year extensions. Two extensions have been executed. The Third <br />Amendment will make the total cost of the contract exceed $100,000. Staff is requesting <br />approval of the third amendment to the agreement with the option to extend for one more one- <br />year term. <br /> <br />RECOMMENDATION <br />Approve the third amendment to the agreement with Black Tie Transportation for <br />transportation services for the Library and Recreation Department to extend the contract for <br />one year with the option to extend for one more one-year term for a five-year total not to <br />exceed $127,397. <br /> <br />BACKGROUND <br />In February of 2022, the City posted a Request for Qualifications (RFQ) for transportation <br />services for the Library and Recreation Department programs. Three vendors submitted bids <br />for the RFQ. The local, Pleasanton-based company Black Tie Transportation (BTT) was <br />selected as a vendor based on its competitive pricing. The City and BTT entered into an <br />agreement on April 1, 2022, to provide transportation for recreational programs, including <br />senior trips, summer camp trips, and trips for adults with developmental disabilities (RADD). <br /> <br />The original agreement for service included 22 trips from April 1, 2022 to March 31, 2023. The <br />First Amendment for service included 41 rides from April 1, 2023 to March 31, 2024. The <br />Second Amendment included 30 trips from April 1, 2024 through March 31, 2025. <br /> <br />DISCUSSION <br />The Third Amendment for service includes 18 trips for an additional amount of $21,000 from <br />April 1, 2025, to March 31, 2026. In reviewing the original agreement and amendments, staff <br />acknowledged that the total cost of the contract is $106,397 and requires City Council <br />authorization. <br /> <br />Approving this item will also authorize staff to execute a Fourth Amendment for an amount not <br />to exceed $21,000 for April 1, 2026, to March 31, 2027, for a total contract price not to exceed <br />Page 152 of 226