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Page 2 of 2 <br />DISCUSSION <br />Shape has a local presence with an office in Pleasanton and another in Stockton. With Shape, <br />parts can be sourced locally, troubleshooting and technical support are available on-site, pump <br />downtimes are minimized, and a rapid response can be made to pump failures. Shape has <br />worked with City staff for several years, and this relationship allows Shape to stock critical <br />parts and be readily available in the event of an emergency. <br /> <br />During routine preventive maintenance inspections, it was discovered that eight sewer pumps <br />will need to be rebuilt due to normal wear, which includes worn impellers, bad wear rings, and <br />oil in the stator housing, typically from the operation of the pumps. Staff recommends s three- <br />year term for the new agreement, through June 30, 2028, with a total not-to-exceed amount of <br />$225,000 over the three years, with the option to extend the term for two additional one-year <br />terms, not to exceed five years. <br /> <br />EQUITY AND SUSTAINABILITY <br />As a full-service city, the City provides a wide range of services and programs to meet the <br />needs of all members of the community. Additional resources, such as consultant support, are <br />necessary to sustain vital City services and programs and support community infrastructure. <br /> <br />OUTREACH <br />No outreach was conducted, as this item is a routine matter of City business. <br /> <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Investing <br />in Our Environment, Strategy 8 – Update the Sewer System Master Plan to reflect current and <br />future operations and identify system improvements and necessary maintenance. <br /> <br />FISCAL IMPACT <br />The contracted services are funded in the Repair and Replacement Fund associated with the <br />Sewer Fund (43442201-440105), which is budgeted at $380,000 for FY 2025/26 and $500,000 <br />for FY 2026/27. <br /> <br />Prepared by: Submitted by: Approved by: <br /> <br />Siew-Chin Yeong, Director <br />of Public Works <br />Siew-Chin Yeong, Director of Public <br />Works <br /> <br />Gerry Beaudin, City <br />Manager <br /> <br />Attachments: <br />1. As-Needed Maintenance and Trade Services Agreement with Shape, Inc <br /> <br />Page 161 of 226