RES 2025044 - Laserfiche WebLink

3 assessment. The residents expressed an interest in having more control on how the money is spent and requested that the City provide additional information to them regarding the formation of the Windsor Landscape Maintenance District. On November 3, staff sent an email to the Windsor HOA property manager that defined the maintenance responsibilities associated with the development and included the formation documents for the development. After receiving the formation documents, the HOA Board expressed their interest in partially taking over the maintenance responsibilities of the LIVID rather than taking the assessment increase to a vote by the homeowners. Staff worked with the HOA Board President to determine what that shared maintenance would look like. On March 29, 2023, the Board submitted a letter stating their commitment to take over the monthly maintenance of the planting and paying the costs of water and on February 6, 2024, the HOA took over the monthly maintenance and water payments. The Windsor LIVID retained the other maintenance responsibilities/costs, including but not limited to irrigation repairs, soundwall repair, tree pruning, etc. Although the HOA accepted the costs for routine plant maintenance and water to help to alleviate the fund balance deficit, it is not a permanent solution. An increase in the annual assessment will be necessary to meet the maintenance standards of the District in the future. The city can no longer subsidize staff administration time or the consultant fees for a Proposition 218 -compliant vote. The consultant fees for the Proposition 218 - compliant vote will cost approx. $36,000 and will come out of the reserve fund. Water costs are not a factor for the Windsor LIVID since the HOA took over payment and that will reduce the proposed assessment increase amount, but significant tree pruning and capital improvement repair and replacement costs are substantial. Additionally, Assembly Bill 1572, which was passed by the State Assembly on October 13, 2023, and relates to water use on lawns within the district, requires that no irrigation be used on nonfunctional turf areas prior to January 1, 2028. The district has two areas that are considered "nonfunctional turf' by the bill that will need to be removed and replaced, one along Bernal Avenue and the other just on the other side of the entry wall on Tapestry Way. The turf conversion is estimated to cost around $175,000 and will require a loan or increase to assessments in 2027 to cover the costs. The landscape will continue to decline below the necessary maintenance standards of the district established by Ordinance 2458. This may place the district at risk of fines or litigation. To limit liability for the district, it will be necessary for the city to continue to pursue a proposition 218 -compliant vote, incurring significant consultant costs each time, until a sustainable assessment has been agreed to by property owners. If additional funding from a new or increased assessment is not implemented, the City will be forced to continue to reduce maintenance and postpone facilities upgrades, resulting in a continuing deterioration of the grounds and facilities. For 2024-25 costs/revenues, see Figure 4 — FY 2024-25 Actual Costs and Revenues. City of Pleasanton Landscape Maintenance District No. 1993-1, Windsor Engineer's Report, Fiscal Year 2025-26