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Page 1 of 4 <br />Item #12 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />July 16, 2024 <br />Public Works - Engineering Division <br /> <br />TITLE: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH SEQUOIA <br />ECOLOGICAL CONSULTING, INC. IN THE AMOUNT OF $137,834 TO PREPARE <br />ENVIRONMENTAL DOCUMENTS, ESTABLISHING A NEW PROJECT, <br />AUGUSTIN BERNAL FUEL MANAGEMENT CIP NO. 25783, AND BUDGET <br />AMENDMENTS IN THE MISCELLANEOUS CAPITAL IMPROVEMENT PROGRAM <br />GRANTS FUND <br /> <br />SUMMARY <br />In early 2023, staff identified a grant opportunity and coordinated with Livermore-Pleasanton <br />Fire Department (LPFD) to apply for a grant to reduce fuel in an approximately 125-acre area <br />in and around Augustin Bernal Community Park. On May 16, 2023, the City Council adopted a <br />resolution acknowledging the submission of a grant application to fund fuel reduction in <br />Augustin Bernal Community Park and certified the availability of funds to implement the <br />reimbursement grant. On January 17, 2024, the City was awarded $1,048,900. <br /> <br />This fuel management project will target 125 acres within and around the park and provide fire <br />breaks and vegetation removal to protect structures and access routes and improve the parks <br />and surrounding areas’ resiliency to fire. The fuel management work requires the City to obtain <br />the necessary environmental approvals prior to work being performed. In March, City and <br />LPFD staff advertised a Request for Qualifications (RFQ) for a CEQA-compliant vegetation <br />treatment program for Augustin Bernal Community Park. Based on the evaluation criteria in the <br />RFQ, Sequoia Ecological Consulting, Inc. (Sequoia) was selected as the most qualified bidder. <br />Staff recommends the approval of a professional services agreement with Sequoia for <br />$137,834 to prepare the environmental documents required for this project. The term of the <br />agreement is from August 2024 through December 31, 2025. <br /> <br />Staff also recommends the City Council authorize the Director of Public Works to execute <br />amendments for a not-to-exceed amount of $14,000. The costs for the project are fully funded <br />by a reimbursable CAL FIRE grant. Preparation of the environmental documents for the project <br />is expected to take approximately 10 months and be completed by early summer 2025. <br /> <br />RECOMMENDATION <br />1. Approve the professional services agreement with Sequoia Ecological Consulting, Inc. <br />in the amount of $137,834 for the Augustin Bernal Fuel Management project and <br />authorize the City Manager to execute the agreement. <br />2. Authorize the Director of Public Works to execute amendments to the professional <br />service agreement up to a not-to-exceed amount of $14,000 (approximately a 10 <br />percent increase to the base agreement amount) for additional services if determined to <br />be necessary as the environmental documentation is prepared. <br />3. Approve establishing a new project, Augustin Bernal Fuel Management Project, CIP <br />Docusign Envelope ID: 3C33ECF0-32A1-49BB-8EEC-71FF81CFBB8D