HF& H CONSULTANTS, LLC - SECOND AMENDMENT (#2022520)

Page 1 of 2 Item #10 CITY COUNCIL AGENDA REPORT April 15, 2025 City Manager TITLE: APPROVE SECOND AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT WITH HF&H CONSULTANTS, LLC FOR SOLID WASTE SYSTEM TECHNICAL ASSISTANCE SERVICES TO INCREASE AMOUNT OF THE AGREEMENT BY $125,000 FOR A TOTAL AMOUNT NOT TO EXCEED $325,000 SUMMARY In 2022, the City Council awarded a professional services agreement to HF&H Consultants, LLC to provide technical assistance in managing a variety of solid waste related projects. Under the current agreement, staff and the consultant have worked on planning and implementation of California State Senate Bill 1383 (SB 1383) for mandatory organics waste collection, as well as other ongoing projects related to management of the franchise agreement between the City and Pleasanton Garbage Service. Additional funds are needed to provide for ongoing consulting services to continue necessary work on solid waste and recycling related projects. RECOMMENDATION Approve a second amendment to the professional service agreement with HF&H Consultants, LLC for solid waste system technical assistance services to increase amount of the agreement by $125,000 for a total amount not to exceed $325,000 BACKGROUND The Professional Services Agreement with HF&H Consultants, LLC (HF&H) was entered into on June 1, 2022, for solid waste system technical assistance not to exceed $100,000 over a period of five years. During the first two fiscal years of the contract, HF&H has provided consultation on, among other things, analysis, and adjustment of garbage rates under the franchise agreement and new requirements of SB 1383, which seeks to reduce the emission of short-lived climate pollutants by mandating the diversion of organic wastes from landfills. On May 21, 2024, the City Council approved a First Amendment to the agreement that increased the contract by $100,000 for a total amount not to exceed $200,000. Staff is proposing a Second Amendment to the Agreement that will increase the contract by $125,000 for a total not to exceed amount of $325,000 to continue to provide technical assistance for the solid waste, recyclables, and organic materials program. DISCUSSION HF&H assists City staff with a variety of ongoing tasks to manage the franchise agreement with Pleasanton Garbage Service as well as other related waste and recycling projects. Over the past year, staff has worked with HF&H on the implementation of SB 1383, the vehicle impact fee analysis, and the Rate Period #7 cost basis adjustments. The consultation has required significant time and resources and will continue through the next several years. Additional funds are needed for the remaining contract term, including Fiscal Years 2025/26 and 2026/27, to provide ongoing technical assistance with monitoring, analyzing, Docusign Envelope ID: 032C31BE-D78F-426F-9806-9241FF51910A