WOOD RODGERS, INC. (#2025562) - Laserfiche WebLink

Page 1 of 3 Item #12 CITY COUNCIL AGENDA REPORT May 6, 2025 Public Works - Engineering Division TITLE: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WOOD RODGERS, INC. FOR DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE NOT-TO-EXCEED AMOUNT OF $406,768 (INCLUSIVE OF A 15 PERCENT CONTINGENCY) FOR THE EMERGENCY POWER IMPROVEMENTS UTILITY SYSTEM, CIP NO. 21162, AND APPROPRIATE $272,000 FROM FUND 421 WATER REPLACEMENT CIP SUMMARY Staff recommends awarding a professional services agreement to Wood Rodgers, Inc. to provide design and construction management services for the Emergency Power Improvements Utility System CIP 21162, in the amount of $406,768. In 2021, Wood Rodgers, Inc. was selected for the on-call general civil engineering consultant list and has the requisite skills and experience to accomplish this project successfully. The project includes the purchase and installation of standby emergency generators at six pump stations – four water and two sewer locations. RECOMMENDATION 1. Approve a professional services agreement with Wood Rodgers, Inc. for design and construction management services for a not-to-exceed amount of $406,768 for the Emergency Power Improvements Utility System, CIP No. 21162. 2. Authorize the City Manager to execute the professional services agreement. 3. Appropriate $272,000 from Fund 421 Water Replacement CIP to the Emergency Power Improvements Utility System, CIP No. 21162. BACKGROUND On June 1, 2021, the City Council approved on-call general civil engineering professional services agreements with four firms selected by a Request for Qualifications (RFQ) process for the aggregate not-to-exceed total of $750,000 for services between July 1, 2021, and June 30, 2024, with the option of two one-year extensions through June 2026. The City Council also authorized the Director of Engineering (Director of Public Works after the 2023 reorganization) to approve individual task authorizations up to $100,000 each and directed that if an individual task authorization was greater than $100,000, it would be presented to the City Council for consideration. In addition, the City Council action enables staff to recommend work to be considered for a separate agreement and not count toward the established not-to-exceed aggregate amount of $750,000. DISCUSSION The City operates 22 pump stations within the water distribution and sewer collection systems. Each station either has a permanent standby emergency generator or can accommodate a Docusign Envelope ID: 30A3961D-FFFB-4F58-8CEA-FDACAFB45868