DUDEK - FOURTH AMENDMENT (#2023515)

ordinance and CAP 2.0 will be the tools by which the UFMP recommendations and guidance are implemented when considering private trees. The tree inventory will be the tool used to schedule and monitor tree care activities consistent with the UFMP recommendations and guidance for public trees. The updated inventory will be transparent to the public (a map will be available for the public to view the locations and types of trees managed by the City) so the public is aware of the City's urban forest and can make more informed decisions regarding planting trees on their own property. Updating the tree inventory was not originally planned to be part of the UFMP as staff believed that existing inventory data was sufficient. It was not until the inventory was closely analyzed this past year that staff identified missing information and determined that a full-scale update would be required. The updated inventory is the primary reason the recommended professional services agreement exceeds the original Urban Forest Master Plan, CIP No. 22773, allocation amount. The creation of the UFMP will be rooted in an extensive public outreach process so that the plan represents the desires and needs of the community regarding the urban forest. The process is expected to take place over an approximately 18-month period with multiple opportunities for the public and the City Council to provide input. Staff will create a website dedicated to the UFMP process, will hold several public meetings and attend existing events such as the farmers market to discuss the plan, will post an online questionnaire for residents, and will advertise the project via social media throughout the process. In response to the direction provided by the City Council to create a UFMP that includes a review of the ordinance and addresses CAP 2.0 goals, staff advertised a Request for Qualifications (RFQ) in October 2022. Six firms submitted a Statement of Qualifications SOQ) prior to the November 30, 2022, submittal deadline. City staff from the Community Development, Operation Services, and Engineering departments reviewed the SOQs and invited the top four firms for interviews. A panel with representatives from each department conducted the interviews. The interviewed firms were: 1 . HortScience I Bartlett Consulting 2. Davey Resource Group 3. Dudek 4. PlanIT Geo Based on the ratings of the SOQ, interviews, and reference checks, staff recommends awarding the contract to Dudek for $325,178 and approving a design contingency of 10 percent (approximately $32,000). The contingency will allow the City to conduct further public outreach, if necessary, create public outreach and education pamphlets, include the trees within the five Landscape Maintenance Districts in the City's tree inventory, apply for grants, conduct a wildfire hazard assessment if deemed to be beneficial, or otherwise respond to concerns brought up during the planning process. Page 5 of 6 Docusign Envelope ID: 4766C15C-A048-4E7F-9D55-CCFC4045496CDocusign Envelope ID: 5DDEF3A6-28A0-4A08-8CF9-8B7857419654