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Alameda CTC Agreement No. A25-0053 Project No. 1654000 Appendix C – Page 1 APPENDIX C REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS The below table establishes the required minimum frequency for Requests for Reimbursement and Progress Reports, and final closeout reporting requirements, as indicated below with an “X”. Notes: 1. For all projects, the maximum frequency for Requests for Reimbursement is one (1) per month. 2. A progress report required regardless of whether expenses occurred or not during the reporting period. REQUEST FOR REIMBURSEMENT AND REPORTING FORMS Any PROJECT SPONSOR awarded ALAMEDA CTC Administered Funds shall use the following forms included in the link below for progress reporting, final reporting, request for reimbursements, and agreement amendment requests. Note that the format and required content of these forms is subject to change. List of Downloadable Forms: https://www.alamedactc.org/funding/reporting-and-grant-forms/ 1. Request for Reimbursement (RFR) Form 2. Alameda CTC Progress Report Form 3. Alameda CTC Final Report Form 4. Amendment Request Form REQUEST FOR REIMBURSEMENT AND REPORTING FREQUENCY AND DUE DATES Minimum Frequency Required Period Covered Due Dates Quarterly (once every 3 months) Request for Reimbursement ☐ Quarter 1: 7/1– 9/30 Quarter 2: 10/1 – 12/31 Quarter 3: 1/1– 3/31 Quarter 4: 4/1– 6/30 By October 31st By January 31st By April 30th By July 31st Alameda CTC Progress Report ☐ Semi-annually (once every 6 months) Request for Reimbursement ☒ Quarters 1 & 2: 7/1 – 12/31 Quarters 3 & 4: 1/1 – 6/30 By January 31st By July 31st Alameda CTC Progress Report ☒ Final Closeout Reporting Final Request for Reimbursement ☒ Any work period eligible under Appendix B. By Agreement Expiration Date Alameda CTC Final Report ☒ Entire project period. Page 119 of 674