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2 <br />Employer shall promptly remit the total amount deducted, together with a list <br />identifying each employee from whom a deduction was made, to the officer designated <br />in writing by the President of the Union as the person authorized to receive such funds. <br />deductions during the first full pay period following notification of such change by the <br />Union. <br />If a bargaining unit employees desires to revoke, cancel or change their prior dues <br />deduction authorization, the Employer shall direct the employee to the Union. Any <br />such dues deduction revocation, cancellation and/or change shall be effective only <br />when submitted by the Union to the Employer and is subject to the terms and <br />conditions set forth in the original payroll deduction/authorization. <br /> <br />C. The employee's earnings must be regularly sufficient after other legal and required <br />deductions are made to cover the amount of the dues check-off authorized. When an <br />employee is in a non-pay status for an entire pay period, no withholding will be made <br />to cover that pay period from future earnings. In the case of an employee who is in a <br />non-pay status during only part of the pay period, and the salary is not sufficient to <br />cover the full withholding, no deduction shall be made. Thus all other legal and <br />required deductions have priority over union dues. In addition, in order to meet certain <br />accounting deadlines, all payroll changes connected with the deduction of union dues <br />must be made by the fifteenth (15th) day of the preceding month. <br /> <br />D. The Union shall indemnify, defend, and hold the City harmless against any and all <br />claims, demands, suits, proceedings or court orders, or any other liability that may <br />arise out of or by reason of action taken or not taken by the LPFD for the purpose of <br />complying with any of the provisions of this dues deduction agreement. In addition, <br />the Union shall refund to the LPFD any amounts paid to it in error upon presentation <br />of supporting evidence. However, the Union shall not be required to make <br />reimbursements should discovery of the error occur twenty-four (24) months after the <br />occurrence of the error. <br />2.2 Communication with Employees <br /> <br />A. New Employee Orientation Meetings <br /> <br />This provision applies to all new employees hired into the Fire Employees Unit and is <br />intended to comply with the provisions of AB119. <br /> <br />1. <br />written notice of the time, date and location of all new employee orientation <br />meetings, unless an urgent and unforeseeable need for a new employee <br />orientation meeting precludes the City from providing the Union with ten (10) <br />President and Vice President. <br /> <br />Page 196 of 674