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6 <br /> <br />2.4 Use of Department Facilities for Meetings <br />A. The Union President may, with the prior approval of the Fire Chief or designated <br />representative, be granted the use of Department facilities and/or communications <br />equipment for meetings of employees in this unit provided that: <br />1. Requests are made in advance. <br />2. Such meetings do not conflict with other Department activities. <br />3. Attendance of on-duty employees at such meetings may occur only after <br />1700 hours, unless other arrangements have been authorized in advance by <br />the Fire Chief and only when it does not prevent the performance of <br />required work. <br />4. Such meetings do not involve excessive or unnecessary station transfers or <br />result in financial responsibility for the Department. <br />B. Regularly Scheduled Membership Meetings. <br />1. Union meetings may be held in fire stations after 1700 hours unless other <br />arrangements have been authorized in advance by the Fire Chief. <br />2. Union meetings shall not interfere with regularly scheduled duties or <br />emergency response. Fire prevention personnel may attend union meetings <br />during their regular work hours provided they are otherwise able to <br />complete their duties. <br />3. On-duty members may attend Union meetings as long as no first-due <br />districts are left empty or by approval of the Fire Chief. <br /> C. Advance Notice <br />Except in cases of emergency, the Union shall be given reasonable advance written <br />notice of any ordinance, resolution, rule or regulation relating to matters within the <br />scope of representation and shall be given the opportunity to meet and confer in <br />good faith with the appropriate management representatives prior to adoption. <br />The Department will provide the Union with reasonable written notice and the <br />opportunity to meet and confer in good faith regarding the addition to or changes <br />in Personnel Rules and Regulations, other policies, or departmental policies when <br />such changes are within the scope of bargaining pursuant to the MMBA. <br />Section 3. No Discrimination <br />The Employer and the Union shall , <br />Discrimination, and Retaliation Policy (Human Resources & Administrative Policy Guide). <br />Furthermore, the Employer shall not discriminate or retaliate against any employee because of <br />their engagement in legally protected Union activities. <br />Page 283 of 674