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39 Appendix B Catastrophic Leave Policy The catastrophic leave program permits employees to donate hours of sick leave or vacation leave for the purpose of providing eligible employees, upon approval, additional hours of paid leave. CATASTROPHIC ILLNESS OR INJURY A catastrophic illness or injury is a major medical condition that disables the employee from working for a protracted period of time. ELIGIBLE EMPLOYEE An employee who because of a catastrophic illness or injury has exhausted their accrued sick leave or vacation leave, and: 1. Is ineligible for any city disability income benefits; and 2. Has an acceptable sick leave record as determined by the sick leave administrative committee upon the recommendation of the Fire Chief. DONATING SICK LEAVE Employees may donate sick leave, or vacation leave to an eligible employee approved for catastrophic leave upon completion of the necessary form. Donations of sick leave once made are irrevocable. REQUESTING/APPROVING CATASTROPHIC LEAVE Requests for catastrophic leave must be in writing and be accompanied by a physician's certificate attesting to the catastrophic illness or injury. ADMINISTRATION The catastrophic leave shall be administered by a committee comprised of two representatives designated by the Union and two representatives designated by the city manager. The committee shall be responsible for reviewing requests for catastrophic leave and determining the requesting employee's eligibility for such leave. The committee shall recommend to the City Manager of Pleasanton if the request should be approved, the number of catastrophic leave hours to be granted, and under what conditions. The Pleasanton City Manager decision regarding the request shall be final. (NOTE: Per IRS rules and regulations, all donations received by eligible employees are subject to regular payroll tax deductions.) Page 316 of 674