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Page 1 of 6 Item #8 CITY COUNCIL AGENDA REPORT June 17, 2025 Library and Recreation TITLE: ADOPT A RESOLUTION UPDATING THE MASTER FEE SCHEDULE SECTION V(B) POLICE DEPARTMENT SPECIAL PERMITS AND SECTION VIII RECREATION SUMMARY Staff recommends updating the Master Fee Schedule (MFS) to assign program fees to reflect the actual cost of service and the community benefit of that service for special events, programs, classes, services, and facility rentals. The proposed changes to the MFS introduce new service categories, establish clear General Fund subsidy thresholds, and provide a framework to support long-term fiscal sustainability. RECOMMENDATION Adopt a resolution updating the Master Fee Schedule (MFS) Section V. Police Department Subsection B. Special Permits and Section VIII. Recreation. BACKGROUND Section V. Police Department Subsection B. Special Permits In February 2025, the City Council adopted Resolution No. 2025-004, which included a new special event fee designed to recover costs for special events by including departmental costs to review, approve, and support events. This fee includes fully burdened hourly rates for the staff time from multiple departments involved with each unique event and any special equipment or discreet service associated with supporting the event (Attachment 1). This fee was set as the maximum the City could charge for the service. Section VIII. Recreation In June 2022, the City Council adopted Resolution No. 22-1316 to update the MFS Section VIII. Recreation. This update authorized staff to set fees for programs, classes, services, and facility rentals based on the actual costs of delivering programs and services, with cost recovery guidelines. The current MFS Section VIII. Recreation is based on a cost recovery model that includes 13 recreation categories (Attachment 1). Each category falls into a specific cost recovery tier, determined by the level of community benefit provided. Generally, the greater the community benefit, the lower the expected cost recovery, and, consequently, the higher the subsidy from the General Fund (GF). Over the past three years, staff has undertaken a strategic, department-wide analysis and applications of the cost-recovery model. All recreation offerings were reviewed and categorized according to their public versus individual benefit level. Fees have been adjusted incrementally to progress toward target recovery levels while remaining mindful of regional market conditions and community accessibility. Program design, staffing structures, and scheduling practices Page 138 of 864