CITY COUNCIL AGENDA PACKET - Laserfiche WebLink

Page 5 of 6 Facility Use Fee A facility use fee allows for the purchase of replacement items associated with the use of facilities over time, such as sound systems, projectors, tables, and chairs. The facility use fee is only charged for programs offered in City facilities. The fee is minimal, at 2 percent of the program fee. For example, a $50 registration fee would incur a $1 facility use fee. Non-Resident Fee Staff also recommends increasing the non-resident fee for recreation programs, from 10 percent to 25 percent. This adjustment aligns with practices in many other cities. For reference, the City of Dublin charges a 20percent non-resident rate, San Ramon 25 percent, and Danville 20 percent. (LARPD charges 10 percent). The City of Pleasanton subsidizes many of its recreation programs through the GF, which is supported primarily by property taxes paid by Pleasanton residents. Since non-residents do not contribute to the City’s GF through property taxes, the increased fee helps ensure they pay an equitable share of the costs associated with the programs and services they use. This change will help the City maintain the financial sustainability of its recreational offerings while prioritizing access for residents. Penalty Fee Section This section lists charges for late fees, facility rental overtime and cancellations, picnic rental cancellations, and infraction fees. Cost Recovery Implementation and Evaluation To implement the updated cost recovery model, staff will utilize a phased and data-informed approach to integrate the new service categories and corresponding subsidy thresholds into day-to-day operations. Staff will thoroughly analyze each program's current subsidy level and revenue performance to determine its alignment with the newly defined subsidy targets. Where discrepancies exist, adjustments will be made by refining the program structure, increasing operational efficiencies, or adjusting fees to meet the intended subsidy level. Staff will also develop a routine evaluation system and set of metrics for all program revenues and expenditures to support decision-making and provide clarity. EQUITY AND SUSTAINABILITY Updating the categories within the MFS Section V. Police Department Subsection B. Special Permits and Section VIII. Recreation to balance fees paid for service against GF investment allows staff to continue providing high-quality programs and services equitably and in a fiscally responsible manner. OUTREACH The recreation portion of this item was heard at the May 8, 2025, Parks and Recreation Commission meeting, and the agenda report for that item was shared with all co-sponsored user groups. This report is also being shared with the co-sponsored user groups. Page 142 of 864