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[DRAFT] 8 | Page ______________________________________________________________________ Library Program Participation Data Program Registration and Surveys Pleasanton Public Library collects data related to its programs to improve services and track participation: •Program registration information, which includes names and email addresses, is stored in the Library’s online event system and is only accessible to library staff. •Participants submit program surveys through the City’s survey provider. City staff access and use survey data for program planning and vendor privacy policies, available on the Library’s website. Pleasanton Reads Literacy Program Data Collection The Library’s Pleasanton Reads Literacy Program collects personal data to match students with tutors. Some personal data is collected because the State of California grant agency, California Library Literacy Services (CLLS), requires collecting this data for funding and reporting purposes. Data collected for the Pleasanton Reads Literacy Program may include: •Telephone •Address •Phone number •Email •Birth year •Gender •Race •Ethnicity •Education •Home country •Primary language •Written goals for literacy learners. Program Participation and Retention Program registration information is archived in the Library’s events platform and retained for two years, consistent with the Library’s general record retention schedule (Section 1406-2 of the City Records Retention Schedule, 2008). For the Pleasanton Reads Literacy Program, the Library retains records related to grant programs for five years after it submits its final expenditure report for the funding cycle Page 282 of 694