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<br />MEMORANDUM <br /> <br /> <br />Date: August 4, 2025 <br /> <br />To: Susan Hsieh, Director of Finance <br /> Gerry Beaudin, City Manager <br /> <br />Through: Siew-Chin Yeong, Public Works Director <br /> <br />From: Rita Di Candia, Environmental Services Manager <br /> <br />Subject: Sole Source Justification for Selection of Stormwater and Maintenance and Inspection <br />Services (SWIMS) Agreement for Trash Net Inspection and Cleaning Services <br /> <br /> <br />Recommendation: <br />PWD Staff recommends entering into this Agreement with Stormwater and Maintenance and Inspection <br />Services (SWIMS) LLC., to provide inspection and cleaning of up to three (3) City-owned trash capture <br />nets on an as-needed basis under a two-year contract. Prices include regulatory necessary measurements <br />of debris categorization inside each net, digital report documentation of inspection/cleanings, <br />mobilization and demobilization associated with service, fuel costs, transportation and delivery of <br />materials. <br /> <br />Background: <br />The City of Pleasanton operates three (3) Net Trash Gross Pollutant Trap netting devices at the Junipero <br />Creek stormwater outfall, which require inspection and maintenance under the Municipal Regional <br />Stormwater NPDES Permit (MRP) issued by the Regional Water Quality Control Board (RWQCB), as <br />part of the City’s Trash Reduction Program. The maintenance of these nets is beyond the scope of work <br />that can be safely conducted by City staff. PWD staff requested bids for the proposed services needed, <br />and SWIMS was the only vendor to provide bids for the requested services. <br /> <br />Solicitation Process: <br />PWD staff sent out a bid proposal for the noted trash net as-needed inspection and cleaning services on <br />May 28, 2025, with the proposal submittal deadline of June 30, 2025. The bid proposal was sent out to <br />three (3) potential vendors whom staff is aware of having the ability to facilitate the services needed. <br />Only SWIMS provided bids for the requested services and the remaining two (2) vendors declined to <br />submit bids due to logistical and operational concerns. <br />SWIMS has provided similar satisfactory trash net inspection and maintenance services on these nets in <br />FY2025 under a Purchase Order and therefore PWD staff is confident with their ability and subject <br />Docusign Envelope ID: 6D643608-527C-4BD8-9466-767120F07C29