SUN RIDGE SYSTEMS, INC. - FIRST AMENDMENT (#2024444)

Page 2 of 3 agencies, which aids in criminal investigations and crime trends; having the same CAD system as the City of Livermore provides for redundancy in dispatching and situational awareness for in-progress crimes and mutual aid. Additionally, the shared system also provides an opportunity to consider a regional dispatch center in the future. Sun Ridge Systems, Inc., provides a yearly maintenance cost savings of more than $150,000 as compared to the current system, while providing the same service. Additionally, the City received a $44,000 grant from the Office of Traffic Safety to fund the integration of Crossroads Collision Reporting with our new RMS. The City's Traffic Engineering Division uses this same system in its analysis of collisions to determine needed engineering changes. Adoption of the resolution (Attachment 1) approves the agreement with Sun Ridge Systems which is included as Attachment 2 to this report. EQUITY AND SUSTAINABILITY Not applicable, as this item is an administrative matter of City business. OUTREACH No outreach was conducted, as this item is an administrative matter of City business. STRATEGIC PLAN ALIGNMENT Approval of this action advances the ONE Pleasanton goals of Funding Our Future, Strategy 1 - Develop a long-term strategy for funding operations and maintenance needs to ensure reliability of community-owned facilities and infrastructure and continuity of City services; Optimizing Our Organization, Strategy 2 - Procure and integrate critical software across departments for efficient and effective use by City staff and the public; and Safeguarding Our City, Strategy 5 - Implement high-priority items from the 2023-2027 Pleasanton Police Department Strategic Plan including strategies identified in the recent community survey. Collectively, meeting these strategies through implementation of this new system ensures the City is providing the highest level of police services to the community. FISCAL IMPACT Sun Ridge Systems, Inc., has offered a five-year lease-purchase term to pay the initial software expense; the annual maintenance fee will increase by three percent per year. The total five-year cost will be $1,434,360. Annual payments are provided in the chart below. Fiscal Year Lease-Purchase Payment Annual Maintenance Fee Total Annual Payment 2023/24 $ 188,113 $ 93,000 $ 281,113 2024/25 $ 188,113 $ 95,800 $ 283,913 2025/26 $ 188,113 $ 98,675 $ 286,788 2026/27 $ 188,113 $ 101,635 $ 289,748 2027/28 $ 188,113 $ 104,685 $ 292,798 Total $ 940,565 $ 493,795 $1,434,360 During Fiscal Year 2023/24, the City will pay for the existing Tyler Technology software to maintain continuity of service as well as the initial RIMS payment to plan and implement the Docusign Envelope ID: C74CE74A-D17D-4578-B9BC-CF7849EF0B33