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Page 1 of 3 <br />Item #20 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />July 15, 2025 <br />Public Works - Engineering Division <br /> <br />TITLE: APPROVE A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES <br />AGREEMENT WITH SCI CONSULTING GROUP, INC. FOR $36,270 FOR A <br />TOTAL NOT-TO-EXCEED AMOUNT OF $100,960 AND EXTEND THE TERM TO <br />PROVIDE ENGINEER'S REPORTS AND PROPOSITION 218 BALLOT <br />PROCEDURES FOR THE PONDEROSA-DEL PRADO, WINDSOR, AND BONDE <br />RANCH LANDSCAPE MAINTENANCE DISTRICTS AND ENGINEER’S REPORTS <br />FOR THE OAK TREE FARM AND MOLLER RANCH LANDSCAPE <br />MAINTENANCE DISTRICTS <br /> <br />SUMMARY <br />On October 1, 2024, the City Council approved a professional services agreement with SCI <br />Consulting Group, Inc., for a not-to-exceed amount of $64,690 to provide financial and <br />engineering services for the City’s Landscape Maintenance Districts (LMDs), including a <br />Proposition 218-compliant voting process for the Ponderosa-Del Prado and Moller Ranch <br />LMDs. Those services were temporarily placed on hold to conduct further research into the <br />formation of each LMD in preparation for a change to assessments for Fiscal Year 2025/26. <br />On June 17, 2025, the City Council adopted resolutions approving the Engineer’s Reports for <br />the City’s five LMDs, including public outreach for a Proposition 218-compliant voting process <br />for the Ponderosa-Del Prado, Windsor, and Bonde Ranch LMDs. The Engineer’s Reports for <br />all five LMDs allocated funding for the proposed services from SCI. <br /> <br />Staff recommends approving a first amendment to the agreement with SCI for an additional <br />$36,270, for a total not-to-exceed amount of $100,960 to provide the additional scope of work <br />required for the districts and extend the term of the agreement through December 31, 2026. <br />The Landscape Maintenance District reserves fully fund the costs for the project. <br /> <br />RECOMMENDATION <br />Approve and authorize the City Manager to execute a first amendment to the professional <br />services agreement with SCI Consulting Group, Inc. for $36,270 for a total not-to-exceed <br />amount of $100,960 and extend the term through December 31, 2026, to provide Engineer’s <br />Reports and Proposition 218 balloting procedures for the Ponderosa-Del Prado, Windsor, and <br />Bonde Ranch Landscape Maintenance Districts, and Engineer’s Reports for the Oak Tree <br />Farm and Moller Ranch LMDs. <br /> <br />BACKGROUND <br />The Landscaping and Lighting Act of 1972 authorizes local agencies to impose an annual <br />assessment on real property benefiting from project-specific improvements to pay for the <br />construction and maintenance of landscaping and lighting special improvements that benefit <br />those parcels. The Alameda County Assessor’s Office collects the assessments to be applied <br />to each owner’s property tax bill. <br /> <br />Docusign Envelope ID: 44B46978-8C9D-4351-9282-8253FD108A26