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Page 2 of 3 <br />database with the new assets collected by Kayuga. <br /> <br />On May 17, 2022, the City Council awarded a contract to MaintStar, Inc. (MaintStar,) in the <br />amount of $540,442 for updating and providing computerized maintenance management <br />system (CMMS) services through June 2027. On April 16, 2024, the City Council awarded an <br />agreement in the amount of $61,730 to GHD for integration of data collected through the AMP <br />into the CMMS, as well as an agreement to Kayuga. for Phase 1 and Phase 2 of the AMP (CIP <br />No. 24460). On February 4, 2025, the City Council approved an amendment to the agreement <br />with Kayuga in the amount of $175,000 for Phase 3 of the AMP. <br /> <br />DISCUSSION <br />GHD, Inc. supported the City with the selection and initial update of the MaintStar, cloud-based <br />software, and their assigned project manager was uniquely qualified to provide the integration <br />of data collected by Kayuga Solution into the City’s MaintStar, database. However, GHD <br />informed the City that this project manager was no longer with the company and proposed a <br />replacement staff member who lacked comparable experience and familiarity with the City’s <br />assets and systems. During discussions with MaintStar, staff learned that GHD’s former <br />project manager had joined MaintStar and was available to perform the required integration <br />work. <br /> <br />In addition, the Asset Management Plan has significantly increased the number of identified <br />assets, exceeding the original scope of services anticipated for data integration. MaintStar has <br />also identified the need for hosting services through an application programming interface <br />(API) to enable ongoing data transfer between the Kayuga Solution database (IRIS) and the <br />MaintStar database. <br /> <br />Staff recommends canceling the contract with GHD, Inc. and approving a fourth amendment to <br />the agreement with MaintStar, Inc. in the amount of $90,450 to provide the expanded <br />integration services and two years of API hosting services. <br /> <br />EQUITY AND SUSTAINABILITY <br />This project supports the City Climate Action Plan (CAP 2.0) goal of reducing community <br />greenhouse gas emissions and increasing buildings and energy resilience within the Buildings <br />and Energy Strategy section by helping to identify assets that are nearing end-of-life and a <br />providing an opportunity for implementing the supporting actions outlined in Strategies BE-1 <br />and BE-2. <br /> <br />OUTREACH <br />No outreach was conducted, as this item is a routine matter of City business. <br /> <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this action advances the ONE Pleasanton strategic plan goal of Investing in Our <br />Environment, Strategy 1 – Implement the four-year Capital Improvement Program (CIP) and <br />Strategy 2 – Develop an Asset Management Plan. The Asset Management Plan will promote <br />the effective use of existing facilities and infrastructure through maintenance and repair to <br />benefit the community with a focus on environmental stewardship and to address <br />comprehensive long-term planning to meet current and future needs. <br /> <br />Docusign Envelope ID: 494E2002-D93F-45A9-B427-BE20A58023A5