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18 <br /> <br />Except for large capital projects, HHSG invoices should be submitted at least quarterly <br />and no more frequently than monthly. The City’s Finance Department issues payment <br />checks weekly, on Fridays. In general, invoices submitted one week are generally paid <br />the Friday of the following week (i.e., the turnaround time is generally 7-10 business <br />days). Exceptions to this schedule must be arranged with HHSG staff. <br /> <br />HHSG Reporting Requirements <br /> <br />HHSG grant recipients are required to submit two semi-annual reports through <br />ZoomGrants. The first mid-term report, covering July through December, is due on <br />January 15. The second mid-term report, covering January through June, is due on <br />July 15. The information provided in the first mid-term report will be provided and <br />reviewed by the Human Services Commission. The Human Services Commission <br />reviews the second mid-term report as part of the HUD-required CAPER (Consolidated <br />Annual Planning and Evaluation Report) process, which is further described below. <br /> <br />HHSG Year-End Program Evaluation and Monitoring <br /> <br />Following the close of each fiscal year on June 30th, all HHSG grant recipients must <br />submit information for the Consolidated Annual Performance and Evaluation Report <br />(CAPER). The CAPER documents HHSG program accomplishments (particularly CDBG <br />and HOME) for the prior fiscal year. The semi-annual reports submitted through <br />ZoomGrants are compiled and used to complete the CAPER report narrative and tables <br />that are submitted to HUD (via the Alameda County HOME Consortium) by September <br />30 of each year. <br /> <br />The draft CAPER is presented to the Human Services Commission annually at its <br />September meeting (typically the first Wednesday). In addition to submitting the <br />ZoomGrants semi-annual reports, agencies should be prepared to attend the meeting <br />to provide a brief (e.g., 3-5 minute) summary of the prior year's accomplishments and <br />answer any questions from the commission concerning grant performance. <br /> <br />Following the Human Services Commission meeting, City staff will finalize the CAPER <br />report for submission to HUD (via the Alameda County HOME Consortium) by the <br />September 30 deadline. <br /> <br />Page 158 of 694 <br />Docusign Envelope ID: 89720D17-2BE3-4C24-84C8-C78F8E5CE4F6