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17 Grant Recipients HHSG Funding Contracts If your agency is awarded an HHSG grant, City staff will coordinate with the agency to execute an HHSG Funding Contract via DocuSign. A template of the HHSG contract can be provided upon request. City Insurance Requirements The HHSG funding contract includes specific insurance requirements that each subrecipient agency must maintain throughout the fiscal year. The City Attorney will not sign the contracts unless acceptable proof of insurance is provided. Environmental Review Requirements During the contract period, City staff will contact agencies funded with federal funds (i.e. CDBG and/or HOME funds) for specific project information to complete the required Environmental Review Record (ERR). The ERR must be completed by City staff before any federal funds can be disbursed. Funded agencies are requested to comply promptly with any requests for information. HHSG Payments and Invoices Once both parties have executed the HHSG funding contract, the funded agency may proceed to encumber costs related to the HHSG funding, pursuant to the provisions in the contract and related HHSG program requirements. Agencies may not encumber costs or submit invoices before the start of the fiscal year (i.e., July 1st). HHSG funds are issued on a reimbursement basis, and evidence that the agency has incurred the related expenses must be provided as backup documentation with each invoice. Invoices are submitted through ZoomGrants. The ZoomGrants invoice cover sheet should be accompanied by an appropriate backup document that provides evidence of the expenditures for which reimbursement is requested. Agencies should contact City staff for specific directions regarding required backup documentation. Page 157 of 694 Docusign Envelope ID: E0849C3E-E118-4B93-889E-9944C880AD9C