CARMEL MISSION INN - Laserfiche WebLink

Page 4 of 8 charges, and fees for food and beverage at Functions. All such charges shall be billed to Group’s Master Account will and be subject to applicable sales tax. Outside Contractors: If Group intends to use the services of any contractor unaffiliated with Hotel to provide any services within the Hotel’s premises (including, without limitation, security companies, decorators, florists and audio-visual service providers), Group shall provide written notice to Hotel at least 30 days before the Arrival Date identifying the contractor(s), and the contractor(s) shall not be allowed onto the premises of the Hotel without Hotel’s advance written consent. Hotel may require the execution of an indemnity agreement and certain minimum insurance coverages as part of that consent. If Hotel is required under any collective bargaining agreement, requirements contract or any other contract to incur any expense if a particular service provider or set of employees does not perform services that Group wishes to perform itself or to have performed by an outside contractor, then Group shall be responsible for these expenses, which shall be added to the Master Account. BILLING/CREDIT PROCEDURES Group’s Master Account: The term “Master Account” means a running invoice that includes all amounts payable by Group to Hotel under any provision of this Agreement. At least thirty (30) days before the Arrival Date, Group will identify to Hotel, in writing, at least one representative of Group who will be present on the premises of Hotel (each an “Authorized Representative”). Group hereby authorizes each Authorized Representative to incur additional charges to the Master Account, for example by signing banquet event orders. The following individual(s), whether or not they are present at the Hotel, shall have authority to incur charges to the Master Account: Heather DeQuincy Deposit: Group will make non-refundable advance payments (the “Deposit”) to Hotel according to the following schedule: Date Amount Due with the signed contract $10,356.70 Estimate balance due February 23, 2026 Estimate balance due Hotel will credit the Deposit against the Master Account. Hotel will return any unused portion of the Deposit to Group no later than thirty (30) days after the last date of the Room Block or application of any Cancellation Fee, as applicable. Hotel may terminate the Agreement immediately and without liability if Group fails to make any Deposit payment required by this Agreement upon notice to Group. Hotel reserves the right to invoice Group for any amount by which the Master Account exceeds the total of any Deposit made by Group. Outstanding Balance: Any outstanding balance of the Master Account will be due and payable by Group upon receipt of an invoice from Hotel. If payment is not received within thirty (30) days, a finance charge equal to the lesser of one and one half percent (1-1/2%) per month (18% Annual Rate) and the maximum allowed by law will be added to the unpaid balance commencing on the invoice date. Notwithstanding any other provision in this Agreement, if the Hotel deems it necessary to employ an attorney or institute legal action against Group to recover any unpaid balance under this Agreement, Group shall pay all costs in connection with such action, including court costs and reasonable attorneys’ fees and expenses. Any payment by Group or acceptance by Hotel of an amount less than a ny amount due by Group shall be deemed solely as a partial payment of the full amount due. No endorsement or statement on any check or any letter accompanying any payment shall be deemed an accord and satisfaction, and Hotel may accept such check or payment without prejudice to Hotel’s right to recover the balance of all amounts due or pursue any other remedies available to Hotel under this Agreement or in law or in equity. Should the Group dispute Docusign Envelope ID: 72634566-D260-4211-B250-66B356828C55