CITY COUNCIL MEETING AGENDA PACKET

4 or surveys will be provided under this task and areas for the PTE&C's will be approximate only. This scope of work assumes up to 15 Right of Way Exhibits will be provided with aerial backgrounds showing the limits of the PTE&C’s and providing a description of the work on each parcel. One round of revisions for these Right of Way Exhibits is included in this scope. Acquisition of Preliminary Title Reports for the impacted properties is not anticipated or included in this scope of work. Task 2.5. Utility Coordination For this project, we assume utility relocations will be limited to replacing existing sewer, storm drain, and water facilities where needed to repair damaged or sunken sections, accommodate new curbs for Class IV cycletracks, protected intersections and curb ramps. To the extent possible, relocation of dry utilities, including gas, communications, overhead electric and vaults/boxes will be avoided to mitigate the potential schedule risk for completion of design and scheduling of relocations by others. Mark Thomas will coordinate with utility providers for relocation of wet utilities and adjustments to grade of dry utilities where necessary. Mark Thomas will utilize available, City-furnished, utility mapping. Mark Thomas will prepare a Composite Utility Relocation Plan using the 35% plan sheets as a base including a utility relocation schedule incorporating input from various utility owners. The Composite Utility Plan will be updated following the 65% submittal. Based on the Composite, Mark Thomas will prepare, and the City will issue letters (“B Letters”) requesting private utility owners to commence with utility relocation design and request detailed cost estimates and utility relocation schedules. Mark Thomas will provide private utility owners with design submittal drawings for use in developing relocation designs. Coordination with utility owners for plotting existing easements and acquiring new utility easements for relocated facilities is not included in these Services. Mark Thomas will prepare “C – Notice to Owner” letters notifying the utilities of the pending construction. Should any relocations of private utility facilities be required, it is assumed these designs will be provided by the private utility company. Task 2.6. Potholing of Utilities Utility potholing may be required to identify potential conflicts with underground facilities and allow for advance coordination for design and scheduling of utility relocations needed by others (i.e., PG&E and AT&T) to construct the project improvements. Potential conflicts requiring the raising/lowering or relocation of existing utilities include the reconstruction of roadway pavements and full depth reclamation, installation of permanent stormwater treatment facilities, relocation and reconstruction of existing storm drain and sewer facilities, relocation of streetlights and traffic signals, and adjusting utility boxes and covers to grade. Mark Thomas will select and utilize a qualified potholing company to provide positive horizontal location and verification of depth of existing subsurface utilities at locations identified as potential conflict points with the project. Potholing (Allowance Item) A pothole work plan will be submitted for review and approval by the City prior to performing field work. Mark Thomas will engage a utility potholing company to perform up to forty (40) potholes as part of this scope of services. Due to the congested nature of the corridor, it is assumed that each pothole will cost approximately $2,500 with needed traffic control and pavement restoration. An allowance budget of $100,000 has been provided to conduct potholing as part of the design. Additional budget may be needed if USA markings need to be removed at the completion of potholing. Positive verification of existing utilities will still need to be conducted by the Contractor at the start of construction to verify the locations and depths of existing facilities. Mark Thomas shall task a field crew to survey the location of potholed utilities and provide the horizontal and vertical location of the reference points set by others (potholer). This data will be updated in the utility base map and provided to the engineering team to facilitate design. This scope of work is limited to two (2) days of field work. It is assumed that field crews will mobilize after all potholes have been completed. TASK 2 DELIVERABLE(S): • Supplemental Survey and Pothole Location Survey – AutoCAD Format • Optional: Boundary Mapping (20 Scale) – AutoCAD Format • ROW Exhibits (Up to 15 parcels) • Composite Utility Relocation Plan • Utility “B & C Letters” • Pothole Work Plan • Allowance: Utility Pothole Reports (Up to 40) • All deliverables to be submitted electronically in .pdf format unless specified otherwise Page 30 of 323