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Page 2 of 3 <br />factors, including installation year, useful life, current condition, condition rating, and risk rating. <br />Based on this analysis, mower No. 8009 was identified as a high-risk vehicle requiring <br />immediate replacement. <br /> <br />Through that process, more than 191,000 municipal assets were consolidated into a unified <br />database for lifecycle tracking and long-term budgeting, and it was determined that the City <br />faces an estimated $15.7 million in fleet replacement costs for Fiscal Year 2025/26. This data- <br />driven approach reinforces the need to prioritize replacement of critical vehicles and <br />infrastructure before failure, ensuring operational reliability and financial sustainability. Within <br />this forecast, the Fleet Section has prioritized mower No. 8009 as a high-priority replacement <br />on the recommended list. <br /> <br />DISCUSSION <br />The replacement mower, a John Deere 9009A TerrainCut Rough Mower, is a high- <br />performance, five-cutting deck rotary mower designed for professional-grade turf maintenance <br />on parks and sports fields. Its wide cutting deck and robust durability provide improved <br />efficiency, reliability, and operator safety. This model was selected based on staff evaluation, <br />operational fit, and compatibility with city maintenance standards. <br /> <br />Table 1. Cost Breakdown <br /> <br />Item Amount <br />Equipment Total Cost $ 112,314.00 <br />15 percent Contingency $ 16,847.00 <br />Total Not-to-Exceed $ 129,161.00 <br /> <br />Staff recommends purchasing the replacement mower to support continued park maintenance <br />operations. The new equipment will replace an aging mower with high operating costs, <br />increase mowing efficiency, and reduce downtime due to equipment failures. <br /> <br />The equipment will be procured via Sourcewell Cooperative Purchasing Contract No. 112624- <br />DAC. This nationally bid agreement enables competitive pricing and contract compliance <br />without the need for a separate formal bid process. <br /> <br />An alternative to the purchase is for the City to enter into a long-term rental agreement with an <br />equipment rental company; however, that option would cost more over the term of the <br />agreement. <br /> <br />EQUITY AND SUSTAINABILITY <br />This equipment upgrade supports the City’s goal of maintaining clean, safe, and accessible <br />green spaces for all residents. The replacement mower’s fuel-efficient operation contributes to <br />reduced emissions, aligns with the City’s environmental stewardship values, and supports <br />operational equity. <br /> <br />OUTREACH <br />No outreach was conducted, as this item is a routine matter of City business. <br />Page 62 of 399