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Page 1 of 4 <br />Item #5 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />December 2, 2025 <br />Public Works - Operations Division <br /> <br />TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A PURCHASE ORDER <br />WITH RUSH ENTERPRISES, INC. FOR THE PURCHASE OF ONE FORD F-350 <br />TRUCK AND TWO FORD F-550 TRUCKS; AND WITH NATIONAL AUTO FLEET <br />FOR THE PURCHASE OF THREE FORD F-150 LIGHTNING ELECTRIC PICKUP <br />TRUCKS, FUNDED THROUGH THE WATER AND SEWER INTERNAL SERVICE <br />FUNDS (FUND 434 AND 424) FOR A TOTAL OF SIX VEHICLES FOR A <br />COMBINED NOT-TO-EXCEED AMOUNT OF $571,026(INCLUSIVE OF A 15 <br />PERCENT CONTINGENCY) <br /> <br />SUMMARY <br />The City manages and maintains a fleet of 445 vehicles and essential equipment for citywide <br />operations. As part of the City’s Asset Management Plan, and based on vehicle maintenance <br />records, three utility trucks were identified as high-risk due to age, escalating repair costs, and <br />diminished reliability. The three vehicles have exceeded their useful service life and now <br />require engine replacements to remain in operation. Each unit incurs more than $10,000 in <br />annual maintenance costs, rendering continued operation financially unsustainable. Staff <br />recommends replacing the vehicles with one Ford F-350 truck and two Ford F-550 trucks for <br />heavy-duty tasks. The purchase of one F-350 and the two F-550s triggers California’s <br />Advanced Clean Fleets regulation, effective January 1, 2024. The regulation requires the City <br />to purchase three Ford F-150 Lightning electric vehicles (EVs) to ensure compliance. The <br />three Ford F-150 EVs will replace three Ford F-150s (Units 304, 102, and 103) that have <br />exceeded their useful life. These vehicles are critical to Public Works’ daily operations, <br />including transporting personnel, hauling equipment, and supporting maintenance and repair <br />services. This ensures the fleet size does not grow while advancing Pleasanton’s Climate <br />Action Plan 2.0 goals. Approved funding identified in the FY 2025/26 budget will come from <br />Internal Service Funds, Sewer Fund and Water Fund. <br /> <br />RECOMMENDATION <br />Authorize the City Manager to enter into a purchase order with Rush Enterprises, Inc. for the <br />purchase of one Ford F-350 truck and two Ford F-550 trucks; and with National Auto Fleet for <br />the purchase of three Ford F-150 Lightning electric pickup trucks, funded through the Water <br />and Sewer Internal Service Funds (Fund 434 and 424) for a total of six vehicles for a combined <br />not-to-exceed amount of $571,026(inclusive of a 15 percent contingency). <br /> <br />BACKGROUND <br />California’s Advanced Clean Fleets regulation requires municipalities to transition medium- and <br />heavy-duty fleets to ZEVs (zero-emission vehicles) with a 50 percent mandate in effect since <br />January 2024 and full compliance required by 2027. <br /> <br />Staff, working with the consultant Kayuga Solutions (Kayuga), conducted a high-level asset <br />management analysis of the City’s fleet and developed a ten-year Repair and Replacement <br />Page 40 of 200