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Purchasing Procedures and Manual 5 <br />outlined in the bidding notice. This process is governed by the California Public <br />Contracts Code §22034. <br />3.11. Informal Proposal: A written (physically or electronically) statement detailing <br />a potential service provider's plan for the provision of a given service. <br /> <br />3.12. Land Purchases: The purchase of any land or already-existing buildings. These <br />purchases are exempt from the procedures listed in this Manual. Refer to the City fixed <br />asset guidelines for additional information. <br /> <br />3.13. Managed Qualified Bid List (MQBL): A listing of qualified professional consultants <br />in a specific area of expertise maintained by the City to identify and select service <br />providers pursuant to Municipal Code Chapter 2.48. Each firm on the MQBL will <br />submit a Statement of Qualifications including, but not limited to, the firm name and <br />principal statistics, qualifications of key personnel, areas of special expertise, a list of <br />references and similar projects, and a written statement that the City's Professional <br />Services Agreement has been read and the firm can meet the requisite insurance <br />agreements. The Department Head utilizing the MQBL shall encourage firms, <br />including local firms with a City business license, to submit a Statement of <br />Qualifications, and regularly review the MQBL to determine if local firms are <br />underrepresented and to update company information and qualifications. <br />3.14. Qualified Low Bidder: A vendor meeting all the qualifications of the <br />City specifications at the lowest price. <br /> <br />3.15. Professional Services Contract:2 Contract between a provider of professional services <br />(e.g. accounting firm, architect, engineer) and the City to provide a service for a set <br />period of time. The maximum length for a contract is five years (including potential <br />extensions; e.g. a four-year contract with a one-year possible extension is allowed, but <br />a three-year contract with three possible extension years (for a total of six years) is <br />prohibited). The contract must follow the procedure for its total contract price (e.g. a <br />contract for $30,000 a year for five years is a $150,000 contract). Note: use the <br />Design Professional Services Agreement for architectural or engineering services that <br />have design responsibility. <br /> <br />3.16. Price Quotes: A written (physically or electronically) statement from a vendor, service <br />provider, or contractor signifying that ascertain good or service at a certain price will <br />be provided. <br /> <br />3.17. Public Project: “Public project” means any of the following: (1) Construction, <br /> <br />2 Legal service contracts can be exempt from the selection and time limit provisions of this policy to the extent specific <br />counsel is required: (1) by the insurance pool: (2) to immediately respond to litigation: or <br />(3) because of the need for specialized legal services. In these instances, a memo explaining the circumstances and selection <br />process shall be provided to the Finance Department. <br />Temporary employment contract agencies are also exempt from the selection and time limit provisions of this policy. <br />However, it is expected that City staff will utilize more than one temporary employment agency to place temporary staff <br />depending on the skill requirements. <br />Page 133 of 373