Laserfiche WebLink
Purchasing Procedures and Manual 11 <br />4.1. General Goods and Services <br /> <br />4.1.1. $0 to $10,000: Department Head 7 - Approval <br /> <br />4.1.1.1. No specific solicitation process is required. Comparative <br />pricing isexpected to secure the lowest qualified price. <br /> <br />4.1. l. l. l. If two or more vendors propose supplies, equipment or <br />trade services at the same total or unit price, with <br />generally equivalent qualifications, and with generally <br />equivalent compliance with SB 1383 Procurement <br />Requirements described in Section 5 of this Policy, <br />preference shall be given to the city-based vendor. <br /> <br />4.1.1.1.2. If city-based vendors’ or contractors’ bids are greater than <br />non-city based vendors or contractors, when calculating <br />and comparing bids from vendors, or contractors <br />providing supplies, equipment or trade services, the city <br />shall deduct five percent (5%) from the total bid of any <br />city-based vendor or contractor, except that the amount of <br />the local preference deduction shall not exceed five <br />thousand dollars ($5,000) for any single purchase order or <br />contract. <br /> <br />4.1.1.1.3. Such local preference shall be utilized only when allowed <br />by state and federal law, and the requirements of the <br />underlying funding source. Such local preference is not <br />required in the event of an emergency. <br /> <br />4.1.1.2. Authorization to select vendor and process purchase is <br />determined by Department Head. <br /> <br />4.1.1.3. Price quote is required as documentation prior to the purchase. <br />4.1.1.4. Use of City agreement8 (with maximum term of five years) or <br />PO is recommended but not required. If the vendor requires a <br />vendor-provided agreement instead, it requires prior review and <br />approval from the Law Department. <br /> <br />7 The Department Head may formally designate signing authority for purchases less than $10,000 to a member <br />of his/her staff. <br /> <br />8 Depending on the type of work, goods, or services, this may be an (As-Needed) Maintenance and Trade <br />Services Agreement or an Agreement for Goods and Services. Insurance requirements must be specified in <br />each of the agreements. <br />Page 139 of 373