CITY COUNCIL MEETING AGENDA PACKET

Purchasing Procedures and Manual 21 standards. Departments are encouraged to utilize Compost and SB 1383 Eligible Mulch that the Office of the City Manager centrally procures. 5.4.2.2. Keep, and require Direct Service Providers to keep, records of Compost and SB 1383 Eligible Mulch purchases, and submit these records as attachments to invoices submitted to the Finance Department for payment. Records shall include: (i) General description of how and where the product was used and applied, if applicable; (ii) Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured; (iii) Type of product; (iv) Quantity of each product; and, (v) Invoice or other record demonstrating purchase. 5.4.3. Recovered Organic Waste Product Enforceable Mechanism. When Procurement of Recovered Organic Waste Products such as Compost, Mulch, Renewable Gas, or Electricity from Biomass Conversion occurs through a Direct Service Provider, the responsible department shall enter into a written contract or agreement or execute a purchase order with enforceable provisions that includes: (i) language directing the Direct Service Provider to comply with the applicable requirements of Appendix A; (ii) Appendix A as an attachment to the contract or agreement; and (iii) an enforcement mechanism (e.g., termination, liquidated damages) in the event the Direct Service Provider is not compliant with the requirements. Appendix B includes sample language to meet the requirements of this Section 5.4.3. 5.4.4. Recycled-Content Paper Procurement. All departments shall procure Paper Products (including janitorial paper products) and Printing and Writing Paper as defined in Appendix A that comply with the following requirements: 5.4.4.1. Consists of at least 30% recycled content, by fiber weight, of Page 149 of 373