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-6 - <br /> <br />environment and work in progress. Such placement and/or distribution shall not be <br />performed by on-duty employees. <br /> <br />The Union shall be allowed access to work locations in which it represents employees for <br />the following purposes: <br /> <br />a. to post literature on bulletin boards; <br />b. to arrange for use of a meeting room; <br />c. to leave and/or distribute a supply of literature as indicated above; <br />d. to represent an employee on a grievance, and/or to contact a union officer on a matter <br />within the scope of representation. <br />In the application of this provision, it is agreed and understood that in each such instance <br />advance arrangements, including disclosure of which of the above purposes is the reason <br />for the visit, will be made with the departmental representative in charge of the work <br />area, and the visit will not interfere with City services. <br />2.6 Use of City Buildings <br /> <br />The Union may request permission from the City to use City buildings during regular <br />work hours for purposes of contract ratification meetings and union officer elections <br />when: <br />a. Such space is available and its use by the Union is scheduled. <br />b. There is no additional cost to the City; <br />c. It does not interfere with normal City operations; <br />d. Employees in attendance are not on duty and not scheduled for duty; <br />e. The meetings are on matters within the scope of representation. <br />The Union shall maintain proper order at the meeting and see that the space is left in a <br />clean and orderly condition. <br /> <br />2.7 Advance Notice <br /> <br />The Union shall, except in cases of emergency, have the right to reasonable notice of any <br />ordinance, rule, resolution or regulation directly relating to matters within the scope of <br />representation proposed to be adopted by the City Council, and to meet with the body <br />considering the matter. <br /> <br />The listing of an item on a public agenda, or the mailing of a copy of a proposal at least <br />seventy-two (72) hours before the item will be heard, or the delivery of a copy of the <br />proposal at least twenty-four (24) hours before the item will be heard, shall constitute <br />notice. <br />Page 173 of 373